Facilities Manager

Description This position is responsible for managing construction, renovation, remodeling, repair, and maintenance of city facilities.

Major Duties

• Coordinates and overseas facility maintenance, repair, renovation, and improvement activities performed by City personnel and outside contractors.
• Instructs crews in work methods; schedules work assignments; confers with crews concerning problems encountered; dictates work procedures; inspects work in progress and upon completion.
• Evaluates facility conditions and building systems to identify maintenance, repair, replacement, and improvement needs. Inspects city facilities to determine repairs as needed.
• Prepares work orders; evaluates and prioritizes requests for service.
• Directs and coordinates preventative maintenance schedules.
• Prepares cost estimates for maintenance, remodeling, and repair projects; prepares project specifications; requisitions necessary materials and parts; obtains quotes for larger purchases in accordance with state bid laws and city procedures.
• Reviews submitted drawings; assists in the design of new projects and repairs.
• Reviews and analyzes building electrical, mechanical, and plumbing systems; makes recommendations for the optimization of system performance.
• Trains, assigns, directs, supervises, evaluates, and disciplines personnel.
• Performs related duties.

Knowledge, Skills, And Abilities Required By The Position

• Knowledge of carpentry, plumbing, electrical, mechanical and HVAC system installation, maintenance, and repair.
• Knowledge of local, state, and federal building codes.
• Knowledge of facility maintenance practices, preventative maintenance programs, and building systems.
• Knowledge of methods and materials used in building maintenance, repair, renovation, and construction.
• Knowledge of city and department policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of the proper application and safe use of equipment, tools, and materials utilized in building maintenance and construction.
• Skill in evaluating building conditions and identifying maintenance, repair, replacement, and improvement needs.
• Skill in coordinating maintenance activities involving City personnel and outside contractors.
• Skill in oral and written communication.
• Ability to prioritize and coordinate multiple facility maintenance and repair needs.
• Ability to evaluate building systems and recommend appropriate maintenance, repair, replacement, and improvement strategies.
• Ability to oversee contractors and verify that maintenance and repair work is performed in accordance with specifications, applicable codes, and City requirements.

SUPERVISORY CONTROLS

The General Services Director assigns work in terms of division goals and objectives. The supervisor reviews work through conferences, reports, and observation of division activities.

GUIDELINES

Guidelines include building codes, OSHA regulations, ADA regulations, safety rules, contract requirements, specifications, maintenance schedules, and department and city policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied management, supervisory, and technical maintenance duties. The variety of systems to be maintained contributes to the complexity of the position.
• The purpose of this position is to manage the maintenance of city facilities. Successful performance ensures the provision of safe and well-maintained facilities.

CONTACTS

• Contacts are typically with coworkers, other city personnel, vendors, contractors, engineer, architects, and members of the public.
• Contacts are typically to exchange information, motivate persons, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while intermittently sitting, standing, walking, bending, crouching, or stooping. The employee frequently lifts light and heavy objects, climbs ladders, distinguishes between shades of color, and utilizes the sense of smell.
• The work is typically performed in an office and outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, and machinery with moving parts. Work requires the use of protective devices such as masks, goggles, gloves, etc.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over Facilities Supervisor, Accounting Technician (General Services), Facilities Technician I & II, Facilities Carpenter I & II, and Facilities Worker.

Minimum Qualifications

• Graduation from an accredited* college or university with an Associate’s degree in HVAC repair, construction, basic maintenance, or closely related field; and
• Five (5) years recent progressively responsible experience in facility maintenance and/or building construction to include renovating, remodeling, or repairing with the supervision of skilled trades (plumbing, HVAC, electrical systems, and carpentry).

OR

• Graduation from standard senior high school or GED, as recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA); and
• Ten (10) years recent progressively responsible experience in facility maintenance and/or building construction to include renovating, remodeling, or repairing with the supervision of skilled trades (plumbing, HVAC, electrical systems, and carpentry).
• Five (5) years recent work experience in the maintenance, remodeling, renovation, repair, or operation of commercial buildings preferred.
• Three (3) years recent Government and/or Municipal experience in the operations of facilities/construction projects preferred.
• Three (3) years recent experience managing commercial construction, renovation, remodeling, or commercial facility improvement projects preferred.
• EPA Universal Certification (Section 608) preferred.
• Graduation from an accredited* college or university with a Bachelor's degree in Construction, Management, Building Science, or closely related field preferred.
• Accredited through an agency recognized by the U.S. Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA).

CONDITION OF EMPLOYMENT/PROMOTION/DEMOTION/TRANSFER

Employees are required to complete/sign the Certification & Condition of Employment/Promotion/ Demotion/Transfer form. (See condition for details.)

Necessary Special Requirements

• A valid driver license and an acceptable driving record. (PBA 09/10/01)
• Employees in this position are required to obtain and maintain an EPA Universal Certification (Section 608) within six (6) months of employment/promotion/demotion/transfer. (See condition for details.)
• An applicant for this position is subject to various background investigations up to and including a criminal, credit, past employment, and reference checks.
• Employees are required to submit to Drug and Alcohol testing in accordance with the City of Dothan policy, which includes pre-employment and random tests for the duration of employment in this position. (PBA 08/13/12)
• Must meet the City of Dothan’s employment physical standards, which include drug/alcohol testing.

Application / Examination

Qualified applicants will be evaluated based on training and experience as documented on their application. This evaluation will comprise 100% of their final grade.

Applicants with a disability who feel they need accommodation should contact the Personnel Department in writing on or before the closing date of this advertisement by emailing [email protected].

An Equal Opportunity, Affirmative Action Employer

The City of Dothan provides a diverse package of benefit programs:

• Vacation: 12 Vacation Days per calendar year
• Holidays: 12 Paid Holidays per calendar year
• Medical and Dental Insurance: Offered through Blue Cross/Blue Shield of Alabama. Rates vary based on coverage selected
• Retirement Plan: Administered through the Retirement Systems of Alabama
• Life Insurance: Administered through Unum Life. No cost for eligible employees
• Military Leave: up to 21 working days per calendar year with Military Orders
• Direct Deposit: Employees may elect to have their payroll check deposited directly into their bank account
• Employee Health Clinic: Industrial Nurse on duty for work related injuries and minor illnesses

Other benefits include: Cafeteria plan, Credit Union, Deferred Compensation plans, Employee Assistance Program, Physical Fitness Program, Jury Duty Leave and more.....

Note: All benefits are subject to eligibility requirements. Individuals are responsible for any related fees or charges that may apply.

01

Supplemental Questions : This information will be used to determine your placement on the employment register and if you meet the basic qualifications as listed on the job posting. Therefore, please give detailed descriptions of your job duties. You must thoroughly complete the Education and Work Experience sections of the application and the Supplemental Questions. Answer all questions as accurately and with as much detail as possible. Some questions request an explanation to support a "yes" answer. Your explanation should contain experience, education, etc., to show that you do possess whatever skill, knowledge or experience being addressed in the question. Employment and volunteer experiences used to answer any of the questions below must be listed on your application. If you use military experience to meet the experience requirements, do not give dates of your entire tour of duty, rather, you should indicate on your employment application, the month and year you began performing these duties and the month and year you stopped.

• I have read and understand the above statement and will submit any required verification or supporting documents by the closing date of this advertisement.

02

Which best describes your highest completed level of education? Your education MUST be listed in the education section of your application in order to receive credit.

• None
• High School Diploma or GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

03

Check the appropriate field of study for your degree.

• HVAC Repair
• Construction
• Basic Maintenance
• Construction Management
• Building Science
• Other - Closely Related
• Other - Non Related
• No degree

04

If you checked "Other" in question #3 above, please list your degree/major/field of study, etc. If not applicable, list "N/A"

05

Which best describes your recent (within the past 5 years) progressively responsible experience in facility maintenance and/or building construction with experience in plumbing, HVAC, electrical systems, and carpentry ?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• 15 - 19.9 years
• More than 20 years

06

List employer/s where you gained the experience in question #5 . Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 07

List examples of duties performed to support your answer in question #5 . Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 08

Which best describes your recent (within the past 5 years) progressively responsible experience supervising skilled trades (plumbing, HVAC, electrical systems, and carpentry) in renovating, remodeling, and repair work in facilities maintenance and/or building construction ?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• 15 - 19.9 years
• More than 20 years

09

List employer/s where you gained the experience in question #8 . Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 10

List examples of duties performed to support your answer in question #8 . Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 11

Which best describes your recent (within the past 5 years) work experience in the maintenance, remodeling, renovation, repair, or operation of commercial buildings ?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• 15 - 19.9 years
• More than 20 years

12

List employer/s where you gained the experience in question #11 . Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 13

List examples of duties performed to support your answer in question #11 . Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 14

Which best describes your recent (within the past 5 years) Government and/or Municipal work experience in the operations of facilities/construction projects ?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• 15 - 19.9 years
• More than 20 years

15

List employer/s where you gained the experience in question #14 . Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 16

List examples of duties performed to support your answer in question #14 . Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 17

Which best describes your recent (within the past 5 years) experience managing commercial construction, renovation, remodeling, or commercial facility improvement projects ?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• 15 - 19.9 years
• More than 20 years

18

List employer/s where you gained the experience in question #17 . Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 19

List examples of duties performed to support your answer in question #17 . Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 20

Which best describes your recent (within the past 5 years) experience preparing commercial project specifications and cost estimates for maintenance, remodeling, and repair work ?

• No experience
• 0 - 0.9 year
• 1 - 2.9 years
• 3 - 4.9 years
• 5 - 9.9 years
• 10 - 14.9 years
• 15 - 19.9 years
• More than 20 years

21

List employer/s where you gained the experience in question #20 . Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 22

List examples of duties performed to support your answer in question #20 . Employer(s) must be listed in the work history section of your application to receive credit. If none, type "N/A" in the space below. DO NOT INDICATE "SEE RESUME." 23

Do you possess a current and valid EPA Universal Certification (Section 608) ? In order to receive credit, you must submit a current copy of your certification by the closing date of this advertisement . You may fax it to (334) 615-3189, submit by mail or in person to the City of Dothan, Personnel Department, 126 N St. Andrews Street, Room 116, Dothan, AL 36303, or by email to [email protected].

• Yes
• No

24

This position requires you to obtain and maintain an EPA Universal Certification (Section 608) within six (6) months of employment/promotion/demotion/transfer. Are you willing to obtain and maintain this certification? Failure to check "I Agree/Understand" discontinues the application process. (A signed form will be requested at time of hire, promotion, transfer or demotion.)

• I Agree/Understand
• I disagree

25

Do you have a valid operator driver's license and an acceptable driving record?

Click here to view the City of Dothan's Motor Vehicle Policy.

• Yes
• No

26

This is to certify that I have read and understand the Certification of Understanding & Condition of Employment/Promotion/Transfer form for this position with the City of Dothan, Alabama.

Click here to view form.

Failure to check "I Agree/Understand" discontinues the application process. (A signed form will be requested at time of hire, promotion, transfer or demotion.)

• I agree.
• I do not agree.

27

Note : Before submitting your application, be sure to review your application for completeness and accuracy. Your score will be based on the information you have provided on your application and supplemental questionnaire. Failure to provide sufficient detailed information will result in your application being rejected or receiving a lower score. Therefore, it is important that you provide complete employment information to include the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Resumes are not accepted in lieu of the application or supplemental questionnaire .

• I understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.

28

I understand that once my application has been submitted for this specific position that I WILL NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply.

• Yes, I Understand

29

Personnel Use Only

• Required Question