Facilities Manager

The Facilities Manager is responsible for overseeing building maintenance, facility operations, workplace safety, and related services to ensure a safe, efficient, and well-maintained working environment. The role involves managing maintenance activities, coordinating contractors and service providers, controlling operational costs, ensuring regulatory compliance, and implementing improvements to enhance facility performance and operational efficiency.

Key Responsibilities

• Oversee daily facilities operations, including building maintenance, utilities, cleaning, security, and other support services.
• Develop and implement preventive maintenance plans to ensure the reliability and proper functioning of buildings, equipment, and systems.
• Coordinate repairs, inspections, servicing, and maintenance activities with internal teams and external contractors.
• Monitor facility conditions and ensure buildings, electrical systems, plumbing, air conditioning, and other equipment operate efficiently.
• Manage facilities budgets, operating expenses, maintenance costs, and resource allocation.
• Ensure compliance with applicable health, safety, fire protection, environmental, and building regulations.
• Conduct regular facility inspections and implement corrective actions to address maintenance issues and safety risks.
• Manage contractors, suppliers, and service agreements to ensure quality service delivery and cost effectiveness.
• Oversee workplace safety, emergency preparedness, access control, and incident response procedures.
• Maintain accurate records of maintenance activities, equipment assets, inspections, contracts, and facility expenses.
• Coordinate space planning, office relocation, renovation, and facility improvement projects.
• Monitor utility consumption and implement initiatives to improve energy efficiency and reduce operating costs.
• Establish and maintain standard operating procedures (SOPs) for facility management and maintenance activities.
• Respond to facility-related complaints, operational disruptions, and emergency situations promptly.
• Supervise facilities personnel, assign duties, and monitor team performance.
• Prepare maintenance schedules, operational reports, budgets, and recommendations for management.
• Identify opportunities to improve facility reliability, sustainability, service quality, and operational efficiency.

Requirements

• Diploma or bachelor's degree in Facilities Management, Engineering, Building Management, Property Management, or a related field.
• Proven experience in facilities management, building maintenance, or property operations.
• Strong knowledge of building systems, preventive maintenance, utilities, and facility operations.
• Understanding of workplace safety, fire protection, emergency management, and relevant regulatory requirements.
• Experience managing contractors, service providers, maintenance budgets, and facility projects.
• Proficiency in Microsoft Office and relevant facilities management or maintenance systems.
• Strong leadership, organizational, analytical, and problem-solving skills.
• Excellent communication, coordination, and stakeholder management abilities.
• Ability to manage multiple priorities, respond to emergencies, and work effectively under pressure.
• High standards of accountability, safety awareness, attention to detail, and professionalism.
• Good command of English, both written and spoken; additional languages are an advantage.
• Relevant professional certifications in facilities management, engineering, or occupational safety are an advantage.