Facilities Manager

Position: Facilities Manager

Location: Vienna, Virginia, with travel to properties throughout the Washington, D.C. metropolitan area

Department: Property Management

Start Date: Immediate

The Facilities Manager oversees the day-to-day operations, maintenance, and safety of a portfolio of commercial properties in the Washington, D.C. metropolitan area (Northern Virginia, the District of Columbia, and Maryland). The role keeps buildings and building systems safe, clean, and running efficiently for tenants, visitors, and vendors.

The Facilities Manager plans preventive and corrective maintenance, manages third-party contractors, monitors operating expenses, responds to tenant requests, and keeps the properties in compliance with building, fire, safety, and environmental requirements. The ideal candidate is organized, proactive, and service-minded, has strong technical knowledge of commercial building systems, and can manage several properties and priorities at once.

Key Responsibilities

Building operations and maintenance

• Oversee daily operations so that each property is safe, clean, functional, and well maintained.
• Manage preventive maintenance programs for HVAC, electrical, plumbing, lighting, elevators, roofing, parking areas, life-safety systems, and other building infrastructure.
• Inspect properties regularly to identify maintenance needs, operational deficiencies, and opportunities for improvement.
• Coordinate repairs, service calls, work orders, and emergency response.
• Track building performance and recommend improvements in energy efficiency, reliability, and operating cost.

Vendor and contractor management

• Source, evaluate, and select vendors, contractors, and service providers, and monitor their work.
• Review proposals and service agreements for scope, quality, and cost.
• Ensure that work is completed safely, on schedule, within budget, and as required by contract.
• Verify that vendors carry required insurance, licenses, certifications, and safety documentation.

Tenant relations

• Serve as a primary point of contact for tenants on facility requests, concerns, and service issues.
• Coordinate tenant move-ins, move-outs, and tenant improvement work.
• Work with the property management and leasing teams to support tenant satisfaction and retention.

Budgeting and financial management

• Help prepare and manage annual operating budgets and capital expenditure plans.
• Monitor maintenance and repair spending and identify cost savings.
• Recommend capital improvements and equipment replacement based on condition and life-cycle cost.
• Review vendor invoices, purchase orders, and service contracts for accuracy and budget compliance.

Safety, compliance, and risk management

• Help keep the properties in compliance with federal, state, and local building, fire, safety, and environmental requirements.
• Schedule required inspections, testing, and permits, and see corrective actions through to completion.
• Maintain emergency response procedures and support fire drills, evacuation planning, and business continuity.
• Identify hazards and put appropriate corrective measures in place.

Capital projects

• Help plan and oversee building upgrades, renovations, and capital improvement projects.
• Monitor project budgets, schedules, quality, and safety.
• Evaluate building systems and recommend long-term maintenance and replacement strategies.

Records and reporting

• Maintain organized records of inspections, service contracts, warranties, equipment servicing, and maintenance logs.
• Use property management and accounting software (such as Yardi), computerized maintenance management systems (CMMS), and work-order platforms.
• Prepare periodic reports on work orders, maintenance activity, vendor performance, and facility expenses.
• Collaborate with the property management, accounting, leasing, and asset management teams.

Qualifications- Required

• Three to five years of experience in facilities management, commercial property operations, or building maintenance.
• Working knowledge of commercial building systems, including HVAC, electrical, plumbing, and life-safety systems.
• Experience managing vendors, contractors, service agreements, and maintenance budgets.
• Experience with preventive maintenance programs, building inspections, and work-order management.
• Working knowledge of building codes, workplace safety requirements, and environmental compliance.
• Proficiency with Microsoft Office and facilities or property management software.
• Strong organizational, communication, problem-solving, and customer service skills.
• Ability to manage multiple properties, projects, and deadlines at once.
• Valid driver's license and reliable transportation for travel between properties.

Qualifications- Preferred

• Associate or Bachelor's Degree in facilities management, engineering, construction management, or a related field. Equivalent experience will be considered.
• Experience with retail shopping centers, office buildings, mixed-use properties, or multi-tenant portfolios.
• Experience with roofing systems, parking lots, and site maintenance.
• Experience with capital improvement projects and annual operating budgets.
• Knowledge of commercial real estate operations and permitting and inspection processes in Northern Virginia, the District of Columbia, and Maryland.

Work Environment and Physical Requirements

• Primarily on-site work at commercial properties in the Washington, D.C. metropolitan area, with regular travel between properties.
• Ability to walk properties, enter mechanical rooms and building service areas, and climb stairs or ladders when necessary and safe.
• Availability to respond to urgent building issues outside normal business hours, including occasional evenings, weekends, and holidays.

Compensation and Benefits

Salary range: $100,000 to $125,000 per year, depending on experience and qualifications.

Benefits:

• Health insurance
• 401(k) plan with a 4% employer match
• Two weeks of paid vacation [plus paid holidays]
• Mileage reimbursement for business travel between properties [at the IRS standard rate]

Equal Employment Opportunity

Renaud Consulting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by federal, state, or local law.

Pay: $100,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person