Facilities Manager

Under the general supervision of the Vice President of Administrative Operations, the Facilities Manager oversees the daily operations, maintenance, safety, and physical upkeep of all Maryvale facilities, including agency-wide housekeeping services. This position supervises Facilities and Housekeeping Associates, manages preventive maintenance programs, supports capital improvements and construction projects, and ensures compliance with applicable regulations. The Facilities Manager also assists with the management of other Maryvale or Daughters of Charity properties as assigned.

Status: Exempt / 100,000-$110,000

Reports To: Vice President of Administrative Operation (VPAO)

Reporting Staff: Facilities Supervisor, Housekeeping Supervisor

Core Responsibilities

Demonstrate a passion and commitment for the Mission and Vincentian Core Values of Maryvale and the Daughters of Charity.

Create an atmosphere of enthusiasm and energetic commitment and serve as a role model in carrying out the Mission.

Promote and support the attitudes, behaviors, knowledge and skills necessary to work respectfully and effectively with each other as well as demonstrate the ability to address the needs of the children and families Maryvale serves.

Follow the Trauma Informed Care philosophy when supporting and addressing the needs of the children and families Maryvale serves.

Utilize Trauma Informed Care approach in recognizing the presence of trauma symptoms and acknowledge the role that trauma has played in the lives of the clients/residents.

Assist in the healing process by developing appropriate RICH (Respect, Information, Connection and Hope) relationships with those served.

Follow Universal Precautions when exposed to blood and body fluids.

Follow Occupational Safety Health Administration (OSHA) regulations pertaining to safety and the use of equipment/machinery.

Support Maryvale’s Performance and Quality Improvement (PQI) Plan and participate in discussion regarding department or program goals, data collection and/or analysis.

Essential Duties

Facilities Operations and Maintenance

Oversee daily facilities operations, including general and preventive maintenance, utilities, housekeeping, security, landscaping, waste disposal, recycling, and building systems across all agency locations.

Under the direction of the VPAO, implement and maintain preventive maintenance schedules, equipment inventories, work-order systems, and maintenance records.

Develop and recommend short- and long-term maintenance plans to the VPAO to improve operational efficiency, facility preservation, and resource utilization.

Ensure agency vehicles are maintained in safe operating condition.

Construction and Capital Projects

Under the direction of the VPAO, manage approved construction, renovation, repair, and capital improvement projects, coordinating contractors, vendors, and resources while adhering to budgets, timelines, and specifications

Inspect construction and repair work for quality, regulatory compliance, and satisfactory completion, reporting significant concerns to the VPAO.

Assess and recommend future facility improvements, space utilization, and infrastructure needs for VPAO consideration and approval.

Manage multiple projects, prioritize operational needs, and provide the VPAO with project updates and recommendations.

Personnel Management and Leadership

Supervise Facilities and Housekeeping Associates, including hiring, training, coaching, evaluations, disciplinary actions, and terminations, in accordance with agency policies and approval procedures.

Establish work schedules, assign responsibilities, monitor productivity, and ensure adequate staffing coverage.

Conduct staff meetings and provide training on maintenance procedures, equipment use, cleaning standards, workplace safety, and regulatory requirements.

Coordinate on-call maintenance coverage and after-hours emergency responses, escalating significant concerns to the VPAO.

Promote accountability, teamwork, communication, and continuous improvement within the departments.

Budgeting, Purchasing, and Vendor Management

Assist the VPAO in preparing annual Operating and Capital budgets by identifying needs, estimating costs, and recommending expenditures.

Monitor departmental spending and oversee purchasing, procurement, inventory, and expense documentation within approved budgets and delegated authority.

Obtain and evaluate competitive bids, negotiate pricing within authorized limits, and recommend significant purchases and contracts for VPAO approval.

Manage vendor and contractor relationships, monitor performance, and ensure compliance with approved contracts and service expectations.

Keep the VPAO informed of departmental expenditures, anticipated costs, and budget concerns

Safety, Compliance, and Emergency Preparedness

Monitor facilities and maintenance activities for compliance with applicable building codes, fire and life safety requirements, OSHA/Cal-OSHA regulations, and other standards.

Identify safety hazards, coordinate corrective actions, and escalate significant safety or compliance concerns to the VPAO.

Support the VPAO in developing and implementing emergency preparedness, response, and business continuity plans

Respond promptly to facility emergencies, urgent repairs, and operational disruptions, notifying the VPAO of significant incidents.

Coordinate facility inspections and communication with regulatory agencies, inspectors, and emergency personnel, reporting findings and corrective actions to the VPAO.

Strategic Planning and Administration

Evaluate facility conditions, operational needs, and emerging technologies, recommending improvements and efficiencies to the VPAO.

Collaborate with agency leadership and program staff to address facility needs and support program operations.

Maintain accurate maintenance, inspection, project, equipment, and compliance records, providing reports as requested.

Implement departmental goals and operational improvements established with the VPAO, monitoring progress and reporting outcomes.

Exercise independent judgment in daily operations while seeking VPAO guidance and approval on significant financial, operational, strategic, or policy matters.

Perform other related duties as assigned.

Qualifications

Education and Experience

Bachelor’s degree in Facilities Management, Construction Management, Engineering, Business Administration, or a related field preferred. A recognized professional certification in facilities management, building maintenance, construction management, or a related discipline may be accepted in lieu of a bachelor’s degree when combined with relevant experience.

Minimum of five (5) years of progressively responsible experience in facilities management or building maintenance, including at least three (3) years in a supervisory or management role.

Demonstrated hands-on experience and working knowledge across major building maintenance trades, including:

– Electrical systems and repairs

– Plumbing and drainage systems

– Heating, ventilation, and air conditioning (HVAC)

– Carpentry, framing, drywall, painting, and flooring

– General construction, concrete, masonry, and tile

– Roofing and waterproofing

– Landscaping and irrigation

– Fire and life safety systems

– Building security, access controls, and surveillance systems

Experience overseeing multiple facilities, preventive maintenance programs, construction projects, contractors, and housekeeping operations.

Experience managing departmental budgets, procurement, vendor contracts, and capital expenditures.

Professional certifications such as Certified Facility Manager (CFM), Facility Management Professional (FMP), OSHA 30-Hour training, or trade-specific certifications in electrical, plumbing, HVAC, or construction are highly desirable.

Experience in nonprofit, educational, healthcare, residential, or other regulated environments preferred.

Technical Knowledge and Skills

Strong knowledge of building systems, maintenance practices, asset management, California building codes, and applicable safety regulations.

2. Ability to troubleshoot across multiple trades, assess repair needs, and determine when licensed contractors are required

Ability to interpret blueprints, construction documents, technical manuals, and contractor proposals.

Proficiency in Microsoft Office, work-order systems, and maintenance management software.

Strong organizational, project management, budgeting, and problem-solving skills, with the ability to manage competing priorities and emergencies.

Leadership and Professional Competencies

Proven ability to supervise, train, develop, and hold staff accountable for performance

Strong communication, interpersonal, negotiation, and conflict-resolution skills, with the ability to maintain effective working relationships.

Demonstrated professionalism, integrity, sound judgment, initiative, and ability to work independently under pressure.

Ability to adapt to changing priorities and operational needs.

Commitment to Maryvale’s Mission, Core Values, and continuous professional development.

Additional Requirements

Must possess and maintain a valid California Driver’s License and meet agency vehicle operation requirements.

Ability to travel between agency facilities and respond to after-hours emergencies, including evenings, weekends, and holidays, as needed

Ability to conduct facility inspections, access mechanical areas, and perform essential physical duties with or without reasonable accommodation.

Physical Requirements

While performing the essential duties of this position, the Associate is frequently required to walk, stand, sit, use hands to handle tools and equipment, reach, bend, stoop, kneel, crouch, crawl, and communicate effectively.

Must be able to occasionally lift and/or move up to 50 pounds independently and up to 100 pounds with assistance.

Must possess the visual abilities necessary to perform essential job duties, including close and distance vision, color and peripheral vision, depth perception, and the ability to adjust focus.

Must be able to operate a motor vehicle and travel between agency locations as required.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.