Facilities Officer

Job Overview

Edinburgh Northwest Kirk, Cramond and Pennywell, are seeking a proactive and detail-oriented Facilities Officer to oversee the maintenance, safety, and operational efficiency of our facilities.

In this vital role, you will ensure that all our buildings, and infrastructure function smoothly to support a productive environment for their users.

Your leadership will help maintain high standards of safety, cleanliness, and operational excellence, fostering a secure and welcoming space for church staff, volunteers and users of our busy facilities.

The role is predominantly based at our church in Cramond, but some time will also be spent at Pennywell Kirk.

Key responsibilities

• Ensure that all properties are always in a fit and usable state and are available and set out, as specified and agreed with the individual users and are clean and tidy following each period of use.
• Ensure that furniture, furnishings, kitchen equipment, electrical goods, lighting, sound, and communication equipment are available, accessible and in a proper condition to meet the agreed requirements of users.
• Ensure that all properties are opened and securely closed daily as required.
• Ensure that all properties are kept in a wind and watertight condition and to take necessary or appropriate action in conjunction with the ENK Property Team.
• Facilitate all routine maintenance and servicing and ensure the satisfactory performance and delivery of all properties’ related maintenance and servicing contracts.
• Ensure that all properties are cleaned in line with agreed cleaning schedules.
• Ensure that the heating systems always operate satisfactorily in accordance with timing and temperature schedules specified by the property Team and regulate the heating as required.
• Ensure the stock of heating oil is maintained above the agreed minimum re-order level and arrange for the ordering and deli very of additional supplies.
• Ensure continuity of supply of all utilities.
• Ensure that that required electrical/ fire testing is carried our in line with necessary legislation.
• Identify and isolate any matters and issues that are considered a risk to Health and Safety legislation, immediately advising the Health & Safety officer of the nature of the problem and the action taken.
• Review and maintenance of existing rental agreements with property users and the renegotiation of renewal terms in conjunction with the Finance Team.
• Maximisation hall utilisation.
• Negotiation and agreement of rental terms with new users subject to the Property team’s approval and within the pricing scales set by the Kirk Session.
• Maintain a register of rental agreements and a schedule of use as agreed with The Property Team.
• Meet regularly with relevant staff in order to timeously provide staff with the appropriate information to facilitate all necessary tasks.
• Collection of overdue invoices for hall usage in liaison with the Kirk Secretary.
• Manage the Kirk halls website.
• Attend and report to meetings with the Ministry and Property teams.
• Liaise with The Beadle on the opening and closing of the kirk buildings on a Sunday and at times during the week to cover weddings, funerals, and other church services.
• As this position involves working alongside children and young people, the post requires PVG clearance.
• Lead by example in managing staff, fostering teamwork, safety awareness, and continuous improvement initiatives.
• Some evening and weekend working will be required.

Skills, knowledge and experience

• Proven experience in facilities / building management would be preferable.
• Excellent leadership skills with the ability to supervise teams effectively while promoting a safe work environment.
• Strong communication skills both verbal and written.
• Strong customer service orientation with strong communication skills to interact in a busy hall environment.
• Strong computer skills.
• Willingness to understand more about structures and ways of working of Church of Scotland.

Join us as a Facilities Officer to lead across our properties with energy and expertise. Your dedication will ensure our facilities operate seamlessly while providing a safe and welcoming environment for everyone. We value proactive problem-solving combined with strong leadership, if you’re ready to make a difference in a busy church and community environment, we want to hear from you.

Pay: £29,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking
• Sick pay

Work Location: In person