Facilities Operations Administrator

Overview We are seeking a full-time Facilities Operations Administrator at Garmin's U.S. headquarters in the Greater Kansas City area. In this role, you will be responsible for managing the Computerized Maintenance Management System (CMMS), data collection, overseeing parts inventory, scheduling and dispatching work orders, and handling purchasing for the department’s needs.

Essential Functions

• Partner with Facility Operations, PDC, and EHS teams by maintaining accurate records, optimizing inventory levels, and coordinating workflows and minimizing equipment downtime, controlling costs, and improving overall operational execution, efficiency and safety
• Exhibit a proactive approach to problem-solving and continuous improvement, ensuring that the Facility Operations team has the necessary resources and support to keep equipment and facilities operating at peak performance

Work Order Scheduling & Dispatch:

• Partner with Facility Operations Leadership to effectively prioritize, schedule, and dispatch work orders to technicians based on urgency and resource availability
• Monitor work order progress and update statuses in CMMS in partnership with local maintenance/engineering teams, and onsite vendors
• Recognize specific safety hazards related to planned maintenance activities
• Coordinate with Facility Operations and PDC teams to optimize workflow and minimize disruptions
• Estimate the work hours required for work order tasks and determine the total work duration
• Analyze equipment downtime data, and develop/manage a warranty process to enhance OEM uptime and reduce costs

Purchasing & Vendor Coordination:

• Create, process, and track purchase orders (POs) for maintenance-related materials, ensuring that orders are accurate, processed promptly, and tracked until delivery
• Establish and maintain strong relationships with suppliers and vendors to ensure timely delivery of maintenance parts and materials and negotiate pricing, terms, and lead times to optimize procurement costs
• Verify that all materials purchased meet safety and quality standards, and that they comply with all regulatory and operational requirements specified in the CMMS
• Handle returns for defective or incorrect materials, ensuring warranty claims are processed efficiently and that all actions are recorded in the CMMS

Parts Inventory Management:

• Develop and implement inventory control processes within the CMMS to ensure accurate stock counts and reduce discrepancies
• Manage and maintain accurate inventory records within the CMMS, ensuring all parts and materials are properly cataloged, labeled, and tracked
• Generate inventory reports from the CMMS to track usage trends, stock turnover, and aging parts to improve procurement planning
• Coordinate with vendors and suppliers to ensure timely delivery of parts and materials required for maintenance activities, ensuring no delays in production
• Monitor and track stock levels of maintenance parts and materials, ensuring timely reordering to prevent shortages and avoid overstocking through maintaining proper Min/Max levels

CMMS Administration:

• Manage, maintain and update the CMMS system, ensuring accuracy in asset records, preventive maintenance schedules, and work orders
• Generate reports on maintenance activities, equipment downtime, and work order completion rates (Critical Business KPIs)
• Train team members on CMMS usage and best practices

Basic Qualifications

• Bachelor's Degree in a related field OR a minimum of 4 years equivalent combination of education and experience
• Must possess a minimum of 2 years experience in maintenance administration, inventory control, and/or procurement
• Must possess minimum of 3 years administrative support and demonstrated project management experience
• Demonstrated experience with CMMS software (e.g. SAP, Maximo, eMaint, or similar)
• Demonstrates strong organizational and problem-solving skills
• Must possess demonstrated knowledge of facility operations and facility maintenance
• Must possess familiarity with inventory control and purchasing procedures
• Demonstrated strong and effective verbal, written, and interpersonal communication skills
• Demonstrates a dedication to providing quality customer service
• Ability to prioritize and multi-task in a flexible, fast paced and challenging environment
• Must be detail-oriented and work proactively and effectively with minimal supervision
• Must demonstrate effective analytical skills to critically evaluate and grasp complex concepts quickly
• Must be team-oriented, possess a positive attitude and work collaboratively with others

Desired Qualifications

• Prior experience in maintenance coordination, purchasing, inventory or contract management

Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran’s status, age or disability. This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits