Facilities Project Manager

Facilities Project Manager

Job Purpose

1. To oversee and deliver all facility refurbishments, renovations, and capital development projects in line with the DBS school development plan.
2. To act as the primary liaison between internal stakeholders and external contractors to ensure all projects are delivered on time, within budget, and to the highest quality standards.
3. To manage the procurement, tendering, and financial tracking for all project-based facility upgrades.
4. To coordinate seamlessly with school leadership and the existing in-house services team to ensure construction and renovation activities do not disrupt the educational environment or compromise safeguarding.
5. To strictly manage space allocation and transitions, ensuring that physical developments meet the strategic needs of the school.

The post holder will be responsible to the Director of Operations and HR.

KEY RESPONSIBILITIES

Strategic Project & Site Management

• To oversee facility refurbishment, renovations, and major capital projects (such as large-scale infrastructure expansions or boarding conversions) in line with the school development plan.
• To manage space allocation, including planning the use of building space and preparing sites for office or departmental relocations and reconfigurations.
• To ensure delivery schedules, as well as quantity and quality criteria, are strictly met, conducting final checks on completed work by contractors.
• To ensure all projects and site operations strictly comply with Environmental, Health, and Safety (EHS) regulations and school protocols.

Budgetary Control

• To obtain quotes, issue tenders, and evaluate proposals from vendors and suppliers.
• To calculate and compare costs for goods and services to maximise cost-effectiveness, track the overall project budgets, and prepare them for approval.
• To coordinate the negotiation of contracts to optimise delivery and secure cost-savings.
• To manage and review service contracts related to specific projects, ensuring all deliverables meet the school's requirements.
• To verify that payment applications and invoicing accurately match contract pricing and project progress.

Contractor Management & Safeguarding

• To manage contractor and vendor relationships, coordinating and monitoring their daily activities on-site.
• To coordinate effectively with all internal departments, existing in-house ground services, contractors, and suppliers to maintain operational standards during project works.
• To be a member of the safeguarding team and undertake the training required to fulfil this duty, ensuring all external contractors adhere to strict on-campus safeguarding rules.

Administration & Reporting

• To attend and minute site meetings as appropriate, recording actions and sending reminders to contractors when required.
• To maintain efficient, comprehensive filing systems for all project documentation, contracts, and blueprints so that documents can be easily retrieved.
• To undertake any other project-related duties the Director of Operations and HR or designated alternate may reasonably direct from time to time.

Person Specification

(E is Essential; D is Desired)

Person Specification (E is Essential; D is Desired)

Qualifications

• Educated to degree level or higher in Engineering (e.g., Mechanical, Electrical, Civil) or Architecture. (E)
• A recognized Project Management certification or EHS qualification. (D)

Skills and Experience

• Proven 5-year experience in project management, specifically controlling large-scale renovations, facility developments, or construction projects. (E)
• Experience managing substantial capital budgets, contract negotiations, and tendering processes. (E)
• A strong understanding of space management and commercial facility planning. (E)
• An excellent level of spoken and written Thai. (E)
• An excellent level of spoken and written English. (D)
• Proficiency with project management software, office applications such as Microsoft Office, and Google Drive. (E)

Personal Qualities

• An understanding of the needs, challenges, and opportunities of an international school community, particularly regarding safety during construction. (E)
• Strong personal relations and teamwork skills to liaise effectively with diverse stakeholders and contractors. (E)
• Energy, charisma, and dynamism with the vision and drive to deliver high-quality physical environments. (E)
• Flexibility and a readiness to undertake a wide range of tasks, adapting to the changing needs of campus development. (E)
• Smart in apperance and manner. (E)
• Rigorous can-do attitude, positive team player with a sense of humour. (E)
• Be willing to work hard and with enthusiasm, avoiding a ‘nine-to-five’ approach to ensure project deadlines are met. (E)