Facilities Project Manager

Job Summary:

The Facilities Project Manager is responsible for maintaining, repairing, and improving facility infrastructure while also leading and coordinating construction, renovation, and vendor-driven projects. This hybrid role combines hands-on technical expertise (60%) with project management, vendor coordination, and administrative responsibilities (40%). The position ensures facility systems operate efficiently; projects are delivered on time and within budget, and all work complies with safety, environmental, and regulatory standards.

Key Responsibilities:

Hands-On Facilities Maintenance & Operations (60%)

Maintenance & Repairs 

• Perform routine and preventive work related to electrical, plumbing, HVAC, framing, panel installation, insulation, and concrete, ensuring all structural components are properly installed, maintained, and in good condition.

Facility Operations 

• Monitor and maintain utilities including lighting, heating, cooling, compressed air, and water systems.

• Conduct routine facility inspections to identify safety hazards and compliance risks.

Systems & Equipment Monitoring 

• Monitor energy usage and implement efficiency improvements.

• Ensure compliance with environmental, health, and safety standards (OSHA, EPA).

Project Execution Support (Hands-On) 

• Assist with installation of new equipment, facility upgrades, and modifications.

• Perform light construction tasks and coordinate field-level execution of projects.

Emergency Response 

• Respond to facility emergencies, system failures, and urgent repair needs.

• Support emergency preparedness and corrective action efforts.

Project Management, Vendor Coordination & Administration (40%)

Project Planning & Coordination 

• Develop project scopes, timelines, budgets, and resource plans for facility upgrades, expansions, and remodels.

• Collaborate with internal teams, engineers, and contractors to align designs with operational needs.

Vendor & Contractor Management 

• Source, select, and manage contractors and vendors across trades (electrical, mechanical, HVAC, construction).

• Oversee contractor performance, ensuring adherence to scope, quality, safety, and timelines.

• Negotiate pricing, contracts, and service agreements.

Permitting & Compliance 

• Coordinate with local municipalities and regulatory bodies to obtain required permits.

• Ensure all work complies with building codes, safety standards, and applicable food facility regulations (FDA, USDA, HACCP where applicable).

Budget & Cost Control 

• Prepare cost estimates and manage project budgets.

• Track expenses, control costs, and report on financial performance of projects.

Scheduling & Progress Tracking 

• Develop and maintain project schedules and milestones.

• Identify risks or delays and implement corrective actions to maintain timelines.

Documentation & Reporting 

• Maintain accurate records of maintenance activities, inspections, and project documentation.

• Track warranties, service contracts, and compliance records.

• Update facility drawings, layouts, and utility schematics.

Operational Handoff 

• Ensure smooth transition of completed projects to operations and maintenance teams.

• Verify systems are fully functional, documented, and ready for production use.

Skills & Qualifications:

• Strong knowledge of mechanical, electrical, plumbing, and building systems.
• Hands-on experience in facilities maintenance within manufacturing or industrial environments.
• Working knowledge of construction project management and contractor coordination.
• Familiarity with CMMS, and project management software.
• Ability to read and interpret blueprints, schematics, and technical drawings.
• Strong troubleshooting, problem-solving, and organizational skills.
• Effective communication and vendor management abilities.
• Knowledge of OSHA, EPA, building codes, and (preferred) food safety standards (HACCP, FDA, USDA).
• Proficiency with tools, diagnostic equipment, and safe work practices.
• Ability to travel on occasion depending on project needs. (10-20%)
• High school diploma or GED required; technical certification or associate/bachelor’s degree preferred.
• 5+ years of facilities maintenance or technical experience.
• 5+ years of experience supporting or managing construction or facility projects.
• Experience in manufacturing, food production, or industrial environments preferred.
• Construction experience is required.

Benefits:

• PPO or HSA medical benefits with Employer Contributions.
• Dental, Vision, Life, AD&D, Disability insurance.
• 401K with a competitive company match.
• 8 Holidays, Vacation accrual, PTO program, Parental Leave.
• Attendance, Safety, Service Awards.
• Tuition Reimbursement Program.
• Uniform and Boots provision.
• Employee Assistance Program.
• Chaplain Program.
• Smart Dollar.
• Company Events and Luncheons.
• Paid Volunteer Days.
• Referral bonuses.