Facilities Services Coordinator

Job Summary:

Negotiates contracts with cleaning services, waste management and recycling, catering and security, internal and external mail and ground maintenance and amendments as appropriate.

Responsibilities:

• Support preventive maintenance of MEPF (Mechanical, Electrical, Plumbing, Fire) systems.
• Coordinate with technicians and vendors for repairs (AC, lighting, furniture, electrical, plumbing, etc.)
• Assist in emergency drills (earthquake, fire, evacuation).
• Check signage compliance (safety exits, emergency lighting, alarm panels).
• Report hazards, leaks, ceiling issues, exposed wires, and other risks immediately.
• Assist during severe weather, emergency situations, or business continuity plans requiring site presence.
• Support after-hours facility activities when required (shutdowns, installation works, deep cleaning, inspections).
• Ensure all areas remain presentable and ready for audits, leadership visits, or client visits.
• Provide facility support during office activities, functions, and maintenance shutdowns when needed.
• Maintain facility logs, work request trackers, preventive maintenance records, and status reports.
• Submit incident reports, photos, and updates on outstanding facility items.
• Coordinate with in-house technicians and external vendors for repairs (AC units, lighting, plumbing fixtures, furniture, etc.).
• Monitor functionality of facility systems and escalate abnormalities.Skills Requirements:

Skills Requirements:

• 3 or more years of experience.

Education Requirements:

Bachelor's Degree, First Degree, Trade/Vocational School certificate or Equivalent required. Degree in Electronics, Electrical Engineering, Technology, Industrial Engineering or related field preferred.

Physical Requirements:

Occasionally exert up to 10 lbs. of force to push, pull, lift or otherwise move objects. Have visual acuity to perform activities such as preparing and analyzing data; and/or viewing a computer terminal. Speak, type and/or sit for extended periods of time. Consistent attendance is an essential function of the job.