Facilities Supervisor

Job Summary

The Facilities Supervisor is responsible for overseeing the daily operation, maintenance, and upkeep of facilities, utilities, equipment, and support services at the assigned site. The role ensures all maintenance activities are carried out safely, efficiently, and in compliance with company policies, client requirements, and regulatory standards.

Key Responsibilities

Facilities Operations & Maintenance

• Supervise daily maintenance activities involving electrical, mechanical, HVAC, plumbing, firefighting, and building services systems.
• Ensure preventive maintenance (PPM) and corrective maintenance (CM) works are completed according to schedule.
• Conduct routine inspections and identify maintenance requirements.
• Coordinate emergency repairs and troubleshooting activities to minimize downtime.
• Ensure facilities and equipment remain operational, safe, and compliant.

Manpower & Attendance Management

• Arrange and monitor daily staff attendance, duty rosters, shift schedules, and manpower deployment.
• Ensure sufficient manpower coverage for operational requirements.
• Verify attendance records, overtime claims, leave applications, and timesheets.
• Monitor staff performance and provide guidance to technicians and support personnel.
• Conduct daily toolbox meetings and work briefings.

Contractor & Vendor Management

• Coordinate and supervise contractors, vendors, and service providers on-site.
• Ensure contractor compliance with site safety requirements and work procedures.
• Monitor work quality and ensure completion within agreed timelines.
• Assist in obtaining quotations and coordinating service contracts.

Health, Safety & Environment (HSE)

• Ensure compliance with company HSE policies and statutory requirements.
• Conduct regular workplace safety inspections and hazard identification.
• Ensure proper usage of PPE by employees and contractors.
• Report incidents, near misses, and unsafe conditions.
• Support emergency response and safety initiatives.

Documentation & Reporting

• Maintain maintenance records, inspection reports, service reports, and work orders.
• Prepare daily, weekly, and monthly operational reports.
• Assist during audits, inspections, and client reviews.
• Ensure all permits, licenses, and statutory certifications remain valid and updated.

Inventory & Asset Management

• Monitor spare parts, consumables, tools, and maintenance inventory.
• Maintain asset registers and equipment maintenance history.
• Recommend replacement or repair of aging equipment and facilities.

Client & Customer Support

• Respond to facility-related requests and complaints in a timely manner.
• Coordinate maintenance activities with site stakeholders and clients.
• Maintain professional communication and service standards.

Requirements

Education

• Diploma or Degree in Facilities Management, Mechanical Engineering, Electrical Engineering, Building Services, or related disciplines.

Experience

• Minimum 3 years of experience in facilities management, maintenance operations, manufacturing facilities, or industrial environments.
• Experience supervising maintenance technicians and contractors.

Technical Knowledge

• HVAC Systems
• Electrical Systems
• Mechanical Equipment
• Plumbing & Sanitary Systems
• Fire Protection Systems
• Building Maintenance Operations
• Preventive Maintenance Programs

Skills & Competencies

• Strong leadership and supervisory skills.
• Good communication and interpersonal abilities.
• Problem-solving and troubleshooting skills.
• Ability to work independently and manage multiple tasks.
• Proficient in Microsoft Office applications.

Working Hours

• Monday to Saturday
• 8:00 AM – 5:00 PM
• Six (6) Rest Days per Month
• Required to support emergency maintenance activities when necessary.

Key Performance Indicators (KPI)

• Preventive Maintenance Completion Rate
• Corrective Maintenance Response Time
• Facility Downtime Reduction
• Safety Compliance Rate
• Work Order Completion Rate
• Attendance and Manpower Utilization
• Client Satisfaction Score