Facilities Supervisor

Job Summary We are looking for a Facilities Supervisor / Assistant to oversee and coordinate general office facilities and administrative operations, ensuring a clean, safe, well-maintained, and functional workplace. Key Responsibilities Oversee and coordinate general site and office facilities operations to ensure smooth day-to-day business activities. Handle office maintenance requirements and coordinate with relevant service providers to ensure timely completion of maintenance work. Monitor office cleanliness standards and supervise cleaning staff to ensure schedules and required standards are maintained. Procure, monitor, and maintain adequate stocks of cleaning supplies, office consumables, and other facility-related materials. Manage office access and key control, including arranging replacement or duplicate keys when required. Handle the receipt, distribution, and delivery of official documents and external correspondence. Manage company vehicle registration, licensing, insurance, and related administrative requirements on an annual basis. Coordinate with internal stakeholders and external vendors regarding facilities and administrative requirements. Maintain appropriate records and documentation related to facilities, maintenance, vehicles, and office supplies. Support general administrative and facilities-related tasks as required. Working Conditions Full-time position Hybrid work arrangement Standard working hours: 9:00 AM 5:00 PM 8 working hours per day Friday is the regular day off Occasional business travel may be required Required Skills: BASIC Support Access Service Providers Organization Office Administration Operations Stocks Registration Travel Insurance Attention To Detail Interpersonal Skills Materials Records Vendors Administration Documentation Maintenance Business Time Management Microsoft Office Communication Management Apply for this job

Desired Candidate Profile

Bachelor's degree or diploma in Commerce, Business Administration, Facilities Management, or a related field. Fresh graduates are welcome to apply; 1 3 years of relevant experience is an advantage. Good organizational and time-management skills. Ability to coordinate multiple administrative and facilities-related tasks. Good communication and interpersonal skills. Basic knowledge of Microsoft Office applications. Ability to work independently and follow up on tasks until completion. Willingness to handle occasional business travel and site-related requirements. Skills & Competencies Facilities and office administration Vendor and service-provider coordination Maintenance follow-up Organization and attention to detail Problem-solving Communication and coordination Microsoft Office Time management and task prioritization