Facilities Supervisor

Position Title

Facilities Supervisor

Department

Facilities and Administration

Reporting To

Group Human Resources and Administration Manager

Location

Cape Town, Western Cape, South Africa

Employment Type

Permanent

POSITION PURPOSE

The Facilities Supervisor is responsible for the supervision, coordination, and maintenance of all plant facilities, buildings, infrastructure, utilities, grounds, and support services within the steel manufacturing operation. The incumbent ensures that the Company's facilities are maintained in a safe, functional, cost-effective, and compliant condition to support uninterrupted production and business operations.

The role oversees contractors, service providers, maintenance activities, security services, housekeeping, utilities management, and facility improvement projects while ensuring compliance with health, safety, environmental, and regulatory requirements.

KEY RESPONSIBILITIES

Facilities Management

• Supervise the maintenance and upkeep of all company buildings, offices, workshops, warehouses, ablution facilities, canteens, and common areas.
• Conduct routine inspections of facilities and infrastructure.
• Identify facility maintenance requirements and coordinate corrective actions.
• Ensure facilities remain safe, clean, and operational at all times.
• Monitor facility conditions and implement preventative maintenance programmes.
• Coordinate repairs and maintenance of structural, electrical, plumbing, and mechanical systems.

Contractor and Service Provider Management

• Supervise external contractors performing maintenance and facility-related services.
• Ensure contractors comply with company policies, safety standards, and contractual obligations.
• Monitor contractor performance and quality of work.
• Verify completion of work and service delivery standards.
• Participate in contractor evaluations and service reviews.
• Ensure contractor documentation and compliance records are maintained.
• Manage travel arrangements of employees )

Security and Access Control

• Coordinate security operations in conjunction with contracted security service providers.
• Monitor access control systems and visitor management procedures.
• Ensure perimeter fencing, gates, CCTV systems, and security infrastructure are maintained.
• Investigate security incidents and report findings.
• Promote compliance with site security procedures.
• Support emergency response and incident management activities.

Housekeeping and Grounds Maintenance

• Supervise housekeeping services across the facility.
• Ensure buildings, offices, workshops, and common areas remain clean and orderly.
• Coordinate landscaping and grounds maintenance activities.
• Monitor waste collection and disposal services.
• Promote good housekeeping practices and 5S principles throughout the facility.

Health, Safety and Environmental Compliance

• Ensure compliance with the Occupational Health and Safety Act (OHSA).
• Conduct regular workplace inspections and facility safety audits.
• Identify hazards and implement corrective measures.
• Ensure emergency exits, fire equipment, signage, and evacuation routes are maintained.
• Participate in emergency preparedness and evacuation drills.
• Support environmental compliance initiatives and waste management programmes.
• Report facility-related safety concerns to management.

Preventative Maintenance Coordination

• Assist in developing and implementing facility preventative maintenance schedules.
• Coordinate maintenance activities with Engineering and Maintenance departments.
• Monitor maintenance work orders and completion status.
• Maintain facility maintenance records and documentation.
• Ensure timely resolution of maintenance requests.

Asset and Infrastructure Management

• Maintain records of facility assets and infrastructure including company’s vehicles
• Monitor the condition and lifecycle of buildings and support infrastructure.
• Assist with capital improvement and refurbishment projects.
• Support infrastructure planning and facility upgrades.
• Ensure assets are properly maintained and protected.

Budget and Cost Control

• Assist in preparing and managing facilities maintenance budgets.
• Monitor expenditure related to facilities and support services.
• Obtain quotations and coordinate procurement of facility-related goods and services.
• Identify cost-saving opportunities and efficiency improvements.
• Monitor contractor and service provider costs.

Administration and Reporting

• Maintain accurate facilities records and documentation.
• Prepare maintenance and facilities reports.
• Track facility-related KPIs and service delivery performance.
• Maintain contractor compliance records.
• Assist with audits and regulatory inspections.
• Ensure all documentation is filed and maintained according to company requirements.

Team Leadership

• Supervise Facilities Assistants, General Workers, Cleaning Staff, and contracted service providers.
• Allocate daily tasks and monitor work performance.
• Conduct performance reviews and coaching activities.
• Promote teamwork, accountability, and service excellence.
• Ensure employees comply with company policies and procedures.

Any other duties which may be reasonable required, due to the operational requirements of the business.

QUALIFICATIONS

Minimum Requirements

• Grade 12 (Matric).
• National Diploma in Facilities Management, Building Management, Engineering, Property Management, Business Administration, or a related field.

Preferred Qualifications

• Certificate or Diploma in Facilities Management.
• Occupational Health and Safety qualification.
• Project Management training.
• Maintenance Management training.
• Facilities Management Professional certification (advantageous).

EXPERIENCE

• Minimum 5 years' experience in facilities management, maintenance supervision, building management, or industrial support services.
• Minimum 2–3 years' supervisory experience.
• Experience within manufacturing, steel production, mining, engineering, or heavy industrial environments.
• Experience managing contractors and service providers.
• Experience in utilities and infrastructure maintenance.

KNOWLEDGE REQUIREMENTS

The incumbent must possess knowledge of:

• Facilities and infrastructure management.
• Building maintenance systems.
• Occupational Health and Safety legislation.
• Security management principles.
• Contractor management.
• Utilities management.
• Environmental compliance requirements.
• Preventative maintenance principles.
• Budget control and procurement processes.
• Emergency preparedness and risk management.

SKILLS AND COMPETENCIES

Technical Skills

• Facilities maintenance coordination.
• Contractor management.
• Utilities monitoring.
• Safety inspections and audits.
• Budget monitoring.
• Report writing.
• Asset management.
• Computer literacy (MS Office and maintenance systems).

Leadership Competencies

• Team supervision.
• Planning and organising.
• Decision-making.
• Problem-solving.
• Communication and interpersonal skills.
• Conflict resolution.

Behavioural Competencies

• Strong attention to detail.
• Accountability and reliability.
• Customer service orientation.
• Initiative and proactive approach.
• Professionalism.
• Adaptability and flexibility.
• Ability to work under pressure.

KEY PERFORMANCE AREAS (KPAs)

Key Performance Area

Performance Measure

Facilities Maintenance

Completion of scheduled maintenance activities

Building Condition

Facility inspection and compliance ratings

Utilities Management

Efficient utility usage and reduced wastage

Contractor Performance

Service delivery and contract compliance

Safety Compliance

Facility-related safety audit results

Security Management

Reduction in security incidents

Housekeeping Standards

Site cleanliness and 5S compliance

Budget Control

Facilities expenditure within budget

Asset Management

Infrastructure condition and availability

Reporting

Accuracy and timeliness of reports

DIRECT REPORTS

The Facilities Supervisor may directly supervise:

• Facilities Assistants
• General Workers
• Cleaning Personnel
• Grounds Maintenance Staff
• Security Personnel (where applicable)
• External Contractors and Service Providers

AUTHORITY LEVEL

The Facilities Supervisor is authorised to:

• Allocate and supervise daily facilities-related work.
• Coordinate contractors and maintenance activities.
• Request maintenance resources and materials.
• Stop unsafe work practices.
• Escalate infrastructure, security, and compliance issues to management.
• Approve routine facilities expenditure within delegated authority limits.

WORKING CONDITIONS

• Based within a steel manufacturing and industrial environment.
• Frequent movement between offices, warehouses, workshops, production areas, and external grounds.
• Exposure to industrial conditions including noise, dust, heavy equipment, and outdoor weather conditions.
• Availability after hours may be required for emergencies, security incidents, utility failures, or critical maintenance activities.
• Regular interaction with contractors, service providers, employees, and management.

Pay: R15 000,00 - R18 000,00 per month

Application Question(s):

• Are you willing to accept a salary of Between R15,000 to R18,000 per month?

Education:

• Diploma (Preferred)

Experience:

• Facilities Management: 5 years (Preferred)

Work Location: In person