Facility Admin Executive

Job Summary:

• Basic Salary: $2500 - $3000
• Working hours: Monday - Friday, 8.00am - 5.30pm
• Working Location: Jalan Boon Lay
• Performance Bonus + Variable Bonus

Job Responsibilities:

• Maintain accurate contract documentation, records and filing systems.
• Support asset and maintenance data management, ensuring records are accurate and up to date.
• Coordinate reports, submissions, meetings and related documentation.
• Maintain and track training records, certifications and compliance documents.
• Support mobilisation, onboarding and site administration activities.
• Manage document control, including filing, updating, tracking and retrieval of records.
• Administer and update the Computerised Maintenance Management System (CMMS).
• Maintain asset registers, maintenance records and supporting documentation.
• Compile and support KPI tracking and performance reporting.
• Prepare and maintain documentation required for internal and external audits.
• Coordinate and maintain security-related documentation, records and submissions.
• Ensure documentation and records comply with contractual, operational and regulatory requirements.

Requirements:

• Diploma in Business Administration, Facilities Management or equivalent.

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).

• Experience with CMMS or asset management systems will be an advantage.

• Able to prepare and maintain reports, KPI records and compliance documentation.

• Detail-oriented with good data accuracy and documentation control.

• Able to work independently and coordinate with internal teams, contractors and stakeholders.

• Experience in facilities management, contract administration or maintenance operations will be an advantage.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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**We regret to inform that only shortlisted candidates would be notified.

Foo Kai Jing (Fiona)
Registration Number: R2199329
EA License No: 06C2859 (MCI Career Services Pte Ltd)