Facility and Maintenance Coordinator

Essential Duties And Responsibilities Facility Operations and Maintenance

• Coordinate day-to-day maintenance and repair activities for company buildings, grounds, and infrastructure.
• Inspect facilities regularly and identify maintenance, repair, or safety concerns.
• Maintain offices, production areas, warehouses, parking lots, sidewalks, and common areas in safe operating condition.
• Support building systems maintenance including HVAC, plumbing, electrical, compressed air, fire suppression, refrigeration, and security systems.
• Ensure facility cleanliness, functionality, and appearance standards are maintained.
• Support preventive maintenance schedules for facility and production equipment.
• Schedule and coordinate corrective maintenance activities.
• Track maintenance requests, inspections, and repair histories.
• Coordinate equipment shutdowns and maintenance activities to minimize operational disruption.
• Assist with troubleshooting maintenance-related issues and equipment failures.
• Maintain maintenance records, logs, manuals, and documentation.

Contractor and Vendor Management

• Support coordination with outside contractors and service providers.
• Review service performance and ensure contracted work is completed correctly and safely.

Safety, Compliance and Risk Management

• Ensure compliance with OSHA regulations, environmental standards, fire codes, and company safety policies.
• Coordinate facility inspections and corrective actions.
• Maintain required maintenance and safety records.
• Support emergency preparedness activities and facility security programs.
• Participate in safety audits, investigations, and continuous improvement initiatives.

Asset and Inventory Management

• Maintain spare parts, maintenance supplies, and equipment inventories.
• Coordinate purchase requisitions and procurement of maintenance materials.
• Track facility assets and equipment service histories.
• Support capital improvement projects and equipment installations.

Testing/Demo Support

• Support coordination of customer testing/demos in conjunction with testing/demo host (including set-up/preparation, test facilitation (when necessary), and tear-down/clean-up.

Administrative Responsibilities

• Utilize Asset Essentials to schedule, document, and report maintenance activities.
• Prepare maintenance reports, KPI updates, and compliance documentation.
• Maintain contractor licenses, certifications, and insurance records.

Qualifications Education

• Associate degree in Facilities Management, Industrial Maintenance, Engineering Technology, Business, or related field preferred.
• Equivalent experience may be substituted for formal education.

Experience

• 3-5 years of facilities maintenance, maintenance coordination, or related operational experience.
• Experience supporting manufacturing, warehouse, industrial environments, or equivalent
• Experience coordinating contractors and service providers.

Knowledge and Skills

• Working knowledge of:

• HVAC systems

• Electrical systems

• Plumbing systems

• Building maintenance practices

• Preventive maintenance programs

• Safety and regulatory compliance requirements

• Ability to read technical drawings, blueprints, and equipment manuals.

• Strong organizational and project coordination skills.

• Proficient in Microsoft Office and maintenance management software.

• Strong communication and problem-solving abilities.

• Ability to prioritize multiple tasks and respond effectively to changing business needs.

Physical Requirements

• Ability to walk throughout manufacturing, warehouse, and office environments.
• Ability to climb ladders and access facility equipment when necessary.
• Ability to lift up to 50 pounds occasionally.
• Ability to work in varying environmental conditions.

Key Performance Indicators (KPIs)

• Preventive maintenance completion rate
• Maintenance work order response time
• Safety compliance performance
• Contractor performance and cost control
• Asset reliability and equipment uptime

Excellent salary and benefits, including medical, dental, vision, life insurance, 401K with company match, paid holidays, your birthday, PTO and sick and vacation!

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