Facility Contracts Manager

Facilities Contracts Manager

Co. Limerick | Permanent | Full-Time | €60,000–€70,000 + Performance Bonus | Company Vehicle

Hall Recruitment is recruiting an experienced Facilities Contracts Manager for a growing facilities management and building services organisation based in Co. Limerick.

This is a senior operational and commercial position responsible for managing planned preventative maintenance (PPM), reactive maintenance and additional works across multiple client locations .

You'll oversee contract performance, coordinate maintenance teams and specialist subcontractors, manage client relationships and ensure services are delivered safely, efficiently and profitably.

The position also involves contract mobilisation, budget management, statutory compliance and identifying opportunities for additional works and service improvements.

We're looking for someone with a strong understanding of facilities maintenance who can combine hands-on operational management with commercial awareness and effective client relationship management .

Key Responsibilities

Facilities Contract Management

• Manage multiple facilities management and maintenance contracts.
• Ensure contractual SLAs and KPIs are consistently achieved.
• Act as the main operational contact for client facilities and property managers.
• Lead the mobilisation of new contracts.
• Conduct client meetings and prepare contract performance reports.
• Identify additional works and manage contract variations.

PPM & Reactive Maintenance

• Manage planned preventative maintenance schedules across multiple sites.
• Oversee reactive maintenance requests and contractor call-outs.
• Coordinate Facilities Coordinators, mobile maintenance operatives and subcontractors.
• Monitor maintenance completion, response times and outstanding works.
• Ensure maintenance activities are accurately recorded within the CAFM system.
• Follow up on defects, remedial works and compliance-related maintenance.

Statutory Compliance & Health and Safety

• Oversee statutory maintenance requirements for building systems.
• Ensure servicing, inspections and certification are completed.
• Monitor compliance with Irish health and safety legislation.
• Review Risk Assessments and Method Statements (RAMS).
• Conduct site inspections and support operational audits.
• Ensure contractors follow applicable safety procedures.

Subcontractor & Supplier Management

• Appoint and manage specialist maintenance contractors.
• Negotiate rates and service arrangements.
• Monitor contractor performance, response times and service quality.
• Address underperformance and identify opportunities to improve efficiency.
• Develop reliable contractor relationships across assigned regions.

Commercial & Financial Management

• Manage contract budgets, costs and gross-margin targets.
• Monitor maintenance expenditure and subcontractor costs.
• Price additional works and contract variations.
• Ensure completed works are accurately recorded for invoicing.
• Support tender pricing and commercial submissions.
• Identify opportunities to improve contract profitability.

CAFM, Reporting & Team Leadership

• Maintain accurate PPM and reactive maintenance records.
• Monitor work orders, outstanding actions and service performance.
• Prepare reports covering KPIs, maintenance completion and compliance.
• Provide direction to Facilities Coordinators and mobile maintenance teams.
• Plan resources and prioritise work across multiple contracts.

What We're Looking For

Essential Experience & Requirements

• Minimum five years' experience in facilities management or building services.
• At least two to three years' experience managing facilities management or maintenance contracts.
• Proven experience managing PPM and reactive maintenance across multiple sites.
• Strong understanding of SLAs, KPIs and contract performance.
• Knowledge of statutory building maintenance and compliance requirements.
• Working knowledge of Irish health and safety legislation.
• Experience managing maintenance subcontractors and suppliers.
• Commercial experience involving budgets, contract margins, variations and cost control.
• Experience using CAFM or maintenance management systems.
• Strong client relationship management and communication skills.
• Ability to manage multiple contracts and operational priorities.
• Full, clean driving licence and willingness to travel regularly to client sites.
• Eligibility to work in Ireland.

Desirable Qualifications & Experience

• Qualification in Facilities Management, Building Services, Construction Management or a related discipline.
• IWFM/BIFM qualification or equivalent.
• Experience mobilising new FM contracts.
• Mechanical, electrical or building fabric trade background.
• IOSH Managing Safely, Safe Pass or relevant safety certification.
• Experience supporting tender submissions and contract pricing.
• Experience using Joblogic, SimPRO, BigChange, Maintainly or a comparable CAFM platform.

Who Should Apply?

This position may suit an experienced:

• Facilities Contracts Manager
• Facilities Manager
• FM Contracts Manager
• Maintenance Contracts Manager
• Hard Services Manager
• Technical Facilities Manager
• Building Services Contracts Manager
• Multi-Site Facilities Manager
• Facilities Operations Manager

We're particularly interested in candidates who can demonstrate commercial responsibility for maintenance contracts , rather than experience limited to supervising maintenance activities.

Your application should highlight the size and complexity of the contracts you've managed, your responsibility for budgets and SLAs, and your experience coordinating internal teams and subcontractors.

Salary & Benefits

€60,000–€70,000 per annum, depending on experience

Plus:

• Performance-related bonus
• Company vehicle and fuel card
• Company laptop and mobile phone
• Employer pension contribution
• 20 days' annual leave, increasing to 25 days with service
• Free online GP service
• Ongoing training and professional development
• Support for relevant qualifications
• Structured induction and systems training

Location & Working Arrangements

• Location: Co. Limerick
• Contract: Permanent, full-time
• Hours: Monday–Friday, 8:00am–5:00pm
• Travel: Regular travel to client sites across Munster and other regions
• Probation: Six months

This is a field-based operational management position involving regular visits to client locations.

Apply Now

If you're an experienced Facilities or Maintenance Contracts Manager with a strong background in multi-site PPM, reactive maintenance, subcontractor management and commercial contract delivery , we'd like to hear from you.

Please ensure your CV clearly demonstrates your facilities contract management experience, including the types of buildings and contracts you've managed, your commercial responsibilities and your experience overseeing maintenance teams and subcontractors.

At Hall Recruitment, we're dedicated to building diverse and authentic workplaces. We also know that excellent candidates rarely match 100% of a job description. If you meet around 70% of the criteria for this role, please don't hesitate to get in touch.

Please note: The essential contract management experience and full driving licence requirements must be met.