Facility Coordinator

CBRE Global Workplace Solutions (GWS) is part of CBRE Group, which employs over 140,000 people worldwide. We provide fully integrated real estate, facilities management, and technology solutions for owners, occupiers, and investors across the globe. As a global provider of integrated FM services and corporate real estate services, GWS operates in 48 countries, creating stable and safe working environments for our clients and their teams. We focus on comprehensive facility maintenance and efficient infrastructure management, supporting organizations in their daily operations. Thanks to the expertise of our specialists and modern tools, we ensure efficient, predictable, and responsible property management throughout the entire lifecycle of real estate assets.

About the Role:

The Facility Coordinator is responsible for the efficient, safe, and compliant operation of facility management services. This includes managing daily facility operations, greeting visitors, overseeing employee access and authorization, and providing administrative support through the information office.

What You’ll Do:

• Oversee all aspects of facility operations, maintenance, and service delivery.
• Ensure compliance with health, safety, environmental, and legal regulations.
• Coordinate with internal and external stakeholders to maintain facility standards and implement best practices.
• Manage service provider workforce and subcontractors.
• Provide uninterrupted, professional, and friendly greetings and guidance to visitors during site opening hours.
• Operate the information office, providing mandatory safety, security, and building information to visitors.
• Answer visitor questions and fulfil administrative requests.
• Perform locally agreed administrative work (mailing, event registration, etc.).

What We Offer:

• Fully onsite role (working hours: 8:00 - 16:00)

• Temporary contract - maternity leave cover

• Opportunities for learning and professional growth within CBRE GWS.

• Comprehensive benefits package, including private medical care, sports card co-financing, and life insurance.

• Employee referral program with rewards for successful recommendations.

• Experience in facility management, administration, or reception roles.

• Experience in a corporate or industrial environment.

• Strong organizational, communication, and customer service skills.

• Fluent Polish and very good English skills.

• Ability to work independently and collaboratively.

• Knowledge of health, safety, and environmental standards.

• Solution & outcome-based attitude.

If you require any adjustments or support in connection with your application or the recruitment process, please contact [email protected]. We are committed to ensuring that all candidates can participate fully in the process.