Facility Coordinator

At Zipcode, our team is highly engaged, fostering a collaborative atmosphere where everyone’s ideas are valued. The candidate will be encouraged to speak up and have their voice heard. The team will work together to establish a fun working culture where people of different interests work toward the same goal. The opportunity offers tremendous growth potential and competitive compensation.

Zipcode is seeking a motivated Facility Coordinator to join and work with our Facility Management Team. The candidate will provide assistance in the completion of multiple operational functions and building maintenance for university campus as well as other asset portfolios. 

What you'll be doing:

• Respond to client inquiries and concerns.

• Timely deliver a quality of services to clients, including follow up with clients to ensure customer’s satisfaction.

• Prepare a report with analysis of facility management activities with suggestion to improve.

• Manage and maintain files on work orders. Ensure that all data is kept accurately and up to date.

• Vendor Management: creating vendor database, ensure the accuracy of paperwork submission, managing contract and negotiation, vendor performance management etc.

• Perform periodically site inspection (general office condition, soft services supervision, i.e. office cleanliness, interior plants and decoration) and prepare reports.

• Assist with regular inspection on campus facility.

• Prepare quotation and manage procurement system.

• Manage documentation and filing system.

• Perform other duties as assigned.

What we're looking for:

• Bachelor’s degree in hospitality, events, property, general management, business administration or equivalent.

• 2-5 years’ experience in office/administrative management.

• Strong interpersonal, and communication skills.

• Self-driven, ability to work independently and manage productivity.

• Good command in written and spoken English.

• Proficiency of MS Word/Excel/PowerPoint/Outlook