Facility Coordinator

Jobscope

• Oversee the daily maintenance and upkeep of office, warehouse, factory and common areas.
• Conductregular facility inspections and identify defects, maintenance needs and potential safety hazards.
• Coordinate and follow up on repairs, servicing and preventive maintenance works.
• Ensure air-conditioning, lighting, plumbing, electrical systems, doors, shutters and other building facilities

are in good working condition.

• Coordinate maintenance and servicing of equipment, including water dispensers, waterfilters, coffee

machines and other facility equipment.

• Liaise with contractors, vendors and service providers to arrange maintenance, repairs and site visits.
• Obtainand compare quotations, monitor maintenance costs and ensure cost-effective solutions.
• Monitor contractors' work progress and verify that completed works meet the required standards.
• Maintain facility maintenance schedules, equipment inventories, inspection checklists and service records.
• Monitor housekeeping, cleanliness, pest control and waste disposal arrangements.

Identify and report unsafe conditions, coordinate corrective actions and ensure timely rectification.

• Support workplace safety inspections, audits and compliance requirements related to facility management.
• Monitor maintenance requests and follow up on outstanding issues until completion.
• Assist in facility improvement projects, renovation works, office relocation and space planning.
• Monitor contractors' compliance with company safety requirements when working on site.
• Assist with facility budgets, maintenance reports, invoices and other related administrative duties.
• Perform other facility-related duties as assigned by Management.

Requirements

• Diploma in Facilities Management, Building Services, Engineering, or equivalent.
• Minimum 2 to 3 years of relevant facilities maintenance experience.
• Knowledge of building systems, preventive maintenance, and contractor management.
• Familiar with workplace safety requirements and facility inspections.
• Good communication, coordination, and problem-solving skills.
• Proficient in Microsoft Office and maintenance documentation.
• Independent, hands-on, organized, and proactive.