Facility Coordinator, Research & Development

The Facility Coordinator is responsible for managing the day-to-day facility services that support the efficient operation of the Westlake R&D Center. This role serves as the primary point of contact for facility-related services, ensuring a safe, clean, organized, and productive workplace for employees, visitors, and contractors.

The successful candidate will coordinate vendors, oversee workplace services, support site activities and events, manage facility requests, and partner with internal stakeholders to maintain a high-quality work environment that enables scientific and technical teams to focus on innovation and product development.

• Coordinate and oversee soft facility services, including janitorial, landscaping, security, shipping and receiving, company store and stockroom, pest control, waste management, environmental reporting, utility management, space planning, beautification and modernization, and other general workplace services.

• Serve as the primary liaison between the R&D Center and external soft service providers.

• Manage vendor relationships, schedules, service agreements, and performance expectations.

• Conduct routine facility inspections to ensure cleanliness, organization, and service quality standards are maintained.

• Coordinate conference room setups, catering, visitor accommodations, and site events.

• Support employee onboarding by coordinating workspace readiness and facility access requirements.

• Manage facility work requests and ensure timely resolution of issues.

• Monitor facility service budgets and process vendor invoices as required.

• Maintain records related to facility services, vendors, and site operations.

• Support safety initiatives and assist with emergency preparedness activities.

• Collaborate with site leadership, laboratory personnel, and corporate functions to ensure facility services meet business needs.

• Identify opportunities to improve workplace efficiency, employee experience, and service quality.

• Associate's Degree, Facilities Management, Operations, or a related field; equivalent experience considered.

• Minimum 3 years of experience in facility coordination, office administration, workplace services, or a similar role.

• Experience coordinating multiple vendors and service providers.

• Strong organizational and project coordination skills.

• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.

• Excellent interpersonal, communication, and customer service skills.

• Ability to manage multiple priorities and respond effectively to changing business needs.

• Experience supporting office, laboratory, technical, or corporate environments preferred.

• Knowledge of facility management systems and work order processes preferred.

• Experience tracking budgets, invoices, and service contracts preferred.

• Familiarity with workplace safety programs and emergency response procedures preferred.