FACILITY EXECUTIVE

The Facility Executive is responsible for assisting in the day-to-day management and maintenance of school facilities to ensure a safe, clean, and efficient learning environment. This role involves coordinating maintenance activities, managing vendors, ensuring compliance with safety regulations, and supporting the overall operations of the school's infrastructure.

Key Responsibilities

1. Facility Maintenance & Operations

• Oversee the daily operation of school facilities, ensuring classrooms, common areas, playgrounds, and other facilities are clean, safe, and well-maintained.
• Conduct routine inspections and coordinate maintenance and repair works with external contractors where necessary.
• Coordinate classroom, meeting room, and event setup to support school activities.
• Provide administrative and secretarial support to the Facilities Department.
• Maintain inventory records of facility equipment, consumables, and supplies, ensuring adequate stock levels.

2. Safety & Compliance

• Assist in implementing and monitoring health, safety, and environmental policies.
• Conduct regular facility inspections and report any safety or maintenance concerns.
• Support emergency preparedness activities, including fire drills and evacuation procedures.
• Coordinate with relevant vendors to ensure security systems such as CCTV and access control are functioning properly.

3. Vendor & Contractor Coordination

• Liaise with external vendors and contractors for maintenance, cleaning, landscaping, pest control, and security services.
• Monitor vendors' performance and ensure services are delivered according to agreed standards.
• Coordinate facility rental arrangements and support procurement of facility-related supplies and services.

4. Inventory & Cost Control

• Monitor inventory and stock levels of facility consumables, cleaning supplies, and other operational items.
• Assist in tracking facility-related expenses and recommend cost-effective solutions.
• Monitor utility consumption and support energy-saving initiatives where applicable.

5. School Operations & Event Support

• Coordinate facility arrangements for school events, examinations, meetings, and extracurricular activities.
• Support furniture and equipment setup for school functions.
• Liaise with the canteen operator and follow up on facility-related issues to ensure smooth daily operations.

6. Sustainability & Continuous Improvement

• Promote environmentally friendly practices, including waste management, recycling, and energy conservation.
• Assist in implementing sustainability initiatives and continuously improve facility operations and services.