Facility Executive

Here is a comprehensive, ready-to-use job description template for a Facility Executive role, tailored for Indian corporate, commercial, or residential facility management.

Job Title: Facility Executive

Location: [City, e.g., Bengaluru]

Job Type: Full-time

Experience Level: 1–3 Years

Department: Administration & Facility Management

Job Overview

We are looking for a proactive and organized Facility Executive to manage and oversee daily building operations, administrative services, and facility maintenance. The ideal candidate will ensure a clean, safe, efficient, and well-maintained working environment while managing vendor relationships and addressing staff or occupant inquiries promptly.

Key Responsibilities1. Operations & Maintenance

• Oversee day-to-day facility and building maintenance operations (HVAC, electrical, plumbing, security, and housekeeping).
• Conduct regular site walkthroughs and routine inspections to identify maintenance issues and ensure health and safety compliance.
• Coordinate preventative maintenance schedules for building systems, equipment, and generators.

2. Vendor & Asset Management

• Manage third-party vendors, service providers, and contractors (housekeeping, security, catering, pest control).
• Maintain inventory levels of office supplies, pantry goods, cleaning materials, and facility assets.
• Review vendor performance, track deliverables against SLAs (Service Level Agreements), and assist with invoice verification.

3. Space Management & Event Support

• Assist with seating allocation, floor desk arrangements, and internal office movements/relocations.
• Coordinate facility setups for internal town halls, client meetings, and company events.

4. Health, Safety & Compliance

• Ensure compliance with statutory regulations, building safety protocols, fire safety measures, and workplace hygiene standards.
• Act as a point of contact during facility emergencies, fire drills, and building evacuations.

5. Helpdesk & Administrative Support

• Manage the internal facility helpdesk/ticketing system, ensuring quick resolution of employee issues and requests.
• Maintain daily operational logs, energy usage records, visitor logs, and monthly management reports.

Key Requirements & Qualifications

• Education: Graduate (B.Com, B.A, B.Sc, B.E/B.Tech, or Diploma in Hotel/Facility Management).
• Experience: 1 to 3 years of hands-on experience in facility management, corporate administration, or property operations.
• Skills:
• Good verbal and written communication skills (English and regional languages like Hindi/Kannada/Telugu).
• Basic computer proficiency (MS Word, Excel, Outlook, and ticketing/ERP systems).
• Strong problem-solving, vendor management, and multitasking abilities.

Pay: ₹10,000.00 - ₹25,000.00 per month

Work Location: In person