Facility Executive

Job Overview

We are seeking a proactive and detail-oriented Facility Executive to manage the day-to-day facility operations of our co-working spaces. The candidate will be responsible for ensuring the smooth functioning of the facility, maintaining cleanliness and hygiene, coordinating maintenance activities, monitoring facility equipment, and ensuring a safe, comfortable, and well-maintained working environment for members and employees. The ideal candidate should have good coordination, communication, and problem-solving skills, along with experience in facility management, hospitality, or commercial office operations.

Job Description & Responsibilities

• Oversee the day-to-day facility operations of the co-working space and ensure smooth functioning of the centre.
• Monitor housekeeping, cleanliness, hygiene, and maintenance of common areas, meeting rooms, washrooms, and office spaces.
• Coordinate with maintenance teams and external vendors for electrical, plumbing, HVAC, and other facility-related issues.
• Conduct regular facility inspections and ensure timely resolution of maintenance complaints and service requests.
• Monitor the functioning of facility equipment and ensure preventive maintenance is carried out as scheduled.
• Coordinate with vendors and service providers to ensure quality service delivery and timely completion of work.
• Ensure compliance with safety standards, fire safety requirements, and facility operating procedures.
• Maintain records of maintenance activities, equipment servicing, complaints, and daily facility operations.
• Monitor facility-related expenses, consumables, and inventory, and raise purchase requests when required.
• Ensure adequate availability of housekeeping materials, pantry supplies, and other facility essentials.
• Coordinate with internal teams to address member and employee concerns related to facility services.
• Support emergency preparedness and ensure that safety equipment and emergency access areas are maintained properly.
• Prepare daily reports and update management on facility issues, maintenance activities, and pending complaints.
• Follow up with vendors and internal teams to ensure all facility-related issues are resolved within the agreed timelines.
• Take up other facility-related duties as assigned by the management.