Facility Executive

Job Summary

The Facility Executive is responsible for the safe, efficient and reliable operation and maintenance of the Company’s facilities, utilities and building systems. The role oversees daily facility operations, leasing and tenant matters, contractor and vendor management, facility projects, EHS and regulatory compliance, while ensuring a safe and effective working environment.

Key Responsibilities

• Manage the leasing of office premises and attend to tenants’ feedback and requests.
• Oversee building maintenance and coordinate with tenants, contractors and service providers to ensure timely and quality completion of maintenance and repair works.
• Manage contractors, vendors and service contracts, including quotations, tenders, performance monitoring, work completion and payment verification.
• Coordinate facility improvement, refurbishment, renovation and upgrading projects, including project scope, quotations, execution, quality control and defect rectification.
• Ensure compliance with applicable Singapore workplace safety, environmental, fire safety and building regulations, including relevant MOM, NEA, SCDF and other statutory requirements.
• Support EHS activities, internal and external audits, fire drills and emergency response planning, and follow up on facility-related incidents and corrective actions.
• Maintain accurate and audit-ready facility records, including maintenance schedules, inspection reports, building plans, certificates, licenses, permits, contracts and warranties.
• Monitor facility budgets, expenses and utility consumption, and identify opportunities for cost reduction, energy efficiency and operational improvement.
• Liaise effectively with internal stakeholders, tenants, contractors, vendors and relevant government authorities on facility and building matters.

Requirements

• Minimum Diploma in Facilities Management, Building Services, Engineering or a related discipline.
• Minimum 5 years of relevant experience in facilities management, facility engineering, building services or a related field.
• Proven experience in managing building systems, facility maintenance and improvement projects.
• Good knowledge of Singapore workplace safety, environmental, fire safety and building regulations.
• Experience in contractor and vendor management and service contract administration.
• Strong troubleshooting, problem-solving, documentation and organizational skills.
• Hands-on, independent and solution-oriented, with good interpersonal and communication skills.
• Good command of spoken and written English.