Facility Maintenance Administration Officer

We are building for the future — and there’s never been a better time to join the City. Driven by the Council Plan 2025–2035 and the priorities of our community, we are growing our team and creating new roles that will help us deliver meaningful, lasting impact. If you are looking for more than just your next role, this is your opportunity to be part of an organisation with purpose, energy and ambition, and to do work that truly matters to the community we serve.

About the Role

• Coordinate and administer planned and unplanned maintenance across City facilities
• Ensure works are delivered on time, within budget and to agreed service levels
• Work closely with internal teams, contractors and community stakeholders
• Play a key role in maintaining safe, functional and well-presented public assets

Key Responsibilities

• Prioritise and coordinate maintenance requests and work schedules
• Raise work orders, obtain quotes, manage purchase orders and reconcile invoices
• Monitor contractor performance, budgets and work outcomes
• Maintain accurate records, databases and reporting systems
• Liaise with tenants, user groups and internal departments
• Provide administrative support including document preparation and meeting coordination

What You Need

• Experience in facilities maintenance, property, or a similar environment
• Strong administrative, organisational and time management skills
• Excellent communication skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Knowledge of SharePoint, Teams and Planner (desirable)
• Understanding of maintenance or contract administration processes (desirable)
• Current C Class Driver’s Licence
• National Police Certificate (issued within the last 6 months)

Why Join Us

• 6 weeks annual leave and 13% superannuation
• Allowances up to $26,188 available for employees residing in Karratha
• Free Karratha Leisureplex or Wickham Recreation Precinct membership, and a salary sacrificing option (up to $500 per annum) for specific programs or family members
• Up to $3,000 per year for approved study assistance
• Employee Assistance Program (EAP) for confidential wellbeing support