Facility Management Admin

About the role

Handle day-to-day administrative activities related to General Affairs operations, including maintaining and organizing documents, records, permits, and administrative files. Manage office supplies, stationery, pantry supplies, and coordinate routine maintenance and upkeep of office, factory, and company facilities.

Key responsibilities

• Handle day-to-day administrative activities related to General Affairs operations
• Maintain and organize General Affairs documents, records, permits, and administrative files
• Manage office supplies, stationery, pantry supplies, and other general operational needs
• Coordinate routine maintenance, repair, and upkeep of office, factory, and company facilities
• Assist in monitoring company assets, inventory, equipment, and other General Affairs-related items
• Coordinate General Affairs requirements with internal departments and external vendors/service providers
• Handle administrative activities related to company vehicles, licenses, permits, and other operational requirements
• Support employee administrative needs and company activities or events
• Maintain proper records of vendor services, maintenance activities, assets, and General Affairs expenses
• Prepare periodic reports and documentation related to General Affairs activities

About you

• Minimum Bachelor's degree (S1) in Business Administration, Management, Industrial Engineering, or a related field
• Minimum 2 years of experience in General Affairs, Administration, Facility Management, preferably in a manufacturing or industrial environment
• Experienced in handling facility, asset/inventory, vehicle, permit, and general operational administration
• Able to coordinate effectively with internal departments, vendors, contractors, and service providers
• Proficient in Microsoft Office, particularly Excel and Word, with good administrative and reporting skills
• Detail-oriented, organized, responsible, and able to manage multiple priorities independently in a dynamic environment
• B3, K3, Fire Safety/Fire Warden, or Facility Management certification/training is an added advantage
• Willing to be involved in operational/field activities and willing to be placed in Sidoarjo, East Java