Facility Management Operations Staff

Job Qualification:

Bachelor’s degree in Accounting, Information Systems, Information Technology.

Minimum 1 year of experience in operational administration, asset management, procurement/purchasing support, vendor management, or a related field.

Proficient in Microsoft Excel for data processing, monitoring, and reporting.

Strong administrative and data management skills, with the ability to maintain documents in an organized and structured manner.

Agile, responsive, and able to work with a strong sense of urgency, particularly in handling operational requests and following up on tasks.

Detail oriented and accurate, particularly in processing Purchase Requests (PR), asset/unit data, and supporting documents.

Proactive and initiative driven, with good problem-solving skills in handling administrative and operational issues.

Job Requirements:

Manage spare part procurement requests based on maintenance and repair requirements from internal mechanics/technicians.

Monitor spare part inventory, including stock availability, usage, and replenishment requirements.

Conduct regular stock opname and reconcile physical spare part inventory with inventory records.

Process and maintain documentation for spare part transfers/movements between warehouse and operational locations.

Maintain and update the vendor database for truck and refrigeration unit repair and maintenance services.

Coordinate and follow up with vendors regarding truck maintenance and repair requests based on FSR (Field Service Request).

Prepare and process Work Orders (SPK) for approved repair and maintenance activities.

Maintain records and recapitulate maintenance and repair costs performed by vendors and internal mechanics/technicians.

Receive, verify, and process vendor invoices before submission to the Finance team.

Ensure all spare part, maintenance, vendor, and supporting documents are accurate, complete, and properly recorded.