Facility Manager / Assistant Facilities Manager - Technical - Malad

Role & responsibilities

Key Responsibilities

1. Building Systems Management

• Oversee operation and maintenance of:

• HVAC systems (Chillers, AHUs, FCUs, VRVs)

• Electrical systems (HT/LT panels, DG sets, UPS)

• Plumbing and water management systems

• Diesel Generator Operational and Maintenance

• Sewage treatment plant - Operational and Maintenance

• Fire detection and suppression systems

• Elevators and escalators

• Building Management System (BMS)

• Ensure optimum performance and reliability of all critical equipment.

2. Preventive & Corrective Maintenance

• Develop and implement preventive maintenance schedules.
• Monitor breakdowns and ensure timely corrective actions.
• Maintain equipment history and maintenance records.
• Conduct periodic technical audits and inspections.

3. Team Leadership

• Lead engineering and maintenance teams.
• Manage technicians, supervisors, and vendor personnel.
• Conduct training programs on safety and technical procedures.
• Evaluate team performance and drive continuous improvement.

4. Vendor & Contractor Management

• Manage AMC (Annual Maintenance Contract) vendors.
• Monitor contractor performance against KPIs and SLAs.
• Review quotations, work orders, and technical proposals.
• Ensure quality and timely completion of maintenance projects.

5. Budget & Cost Control

• Prepare annual maintenance and utility budgets.
• Monitor operational expenses and identify cost-saving opportunities.
• Ensure efficient energy management and sustainability initiatives.
• Control inventory of engineering spares and consumables.

6. Safety & Compliance

• Ensure compliance with local statutory and safety regulations.
• Conduct risk assessments and safety inspections.
• Implement emergency response plans and business continuity procedures.
• Ensure timely renewal of licenses, permits, and certifications.

7. Tenant & Stakeholder Management

• Address technical concerns raised by tenants and occupants.
• Coordinate fit-out activities and technical approvals.
• Maintain high levels of tenant satisfaction through prompt service delivery.

8. Reporting & Documentation

• Prepare monthly technical and operational reports.
• Monitor equipment performance and utility consumption trends.
• Maintain asset registers and engineering documentation.
• Execution of PO and PR for technical subject

9. Skills & Competencies:

• Strong technical knowledge of facility systems and preventive maintenance.
• Excellent communication and client management skills.
• Ability to manage vendors and contractors effectively.
• Proficiency in documentation and compliance processes.

Required Qualifications

• Bachelor's Degree in Electrical, Mechanical Engineering.
• Professional certification in Facility Management (preferred).
• Knowledge of NFPA, HVAC standards, electrical safety regulations, and building maintenance practices.

Experience

• 8–15 years of experience in commercial real estate, facility management, IT parks, corporate offices, malls, or mixed-use developments.
• Minimum 5–6 years in a managerial role handling technical operations.

Key Skills

• Facility Management
• Commercial Building Operations
• HVAC Systems Management
• Electrical & Mechanical Maintenance
• Fire & Life Safety Systems
• Building Management System (BMS)
• Energy Management
• Vendor Management
• Budgeting & Cost Control
• Team Leadership
• Regulatory Compliance
• Project Management
• Stakeholder Management

KPIs / Performance Indicators

• Equipment uptime (%)
• SLA compliance
• Energy consumption reduction
• Breakdown response and closure time
• Statutory compliance adherence
• Tenant satisfaction score
• Budget adherence
• Safety audit scores