Facility Manager

Role & responsibilities

Please find attached JD for the position of Facility Manager Bangalore – Location.

The Facility Manager is responsible for end-to-end management of a multi-tenant building. The role includes administration, operations, vendor management, infrastructure upkeep, safety, and stakeholder coordination to ensure seamless day-to-day functioning aligned with business needs.

Key Responsibilities

• Oversee daily facility operations including housekeeping, security, cafeteria, and maintenance.
  • Manage facility administration projects such as renovations, expansions, and cost optimization initiatives.
  • Ensure uptime of utilities – HVAC, electrical, plumbing, DG, UPS systems.
  • Handle space planning, seating arrangements, and workplace optimization.
  • Coordinate with landlords for building-level services, compliance, and issue resolution.
  • Manage vendor contracts, SLAs, and performance reviews.
  • Ensure statutory compliance, safety audits, fire drills, and emergency preparedness.
  • Monitor budgets, cost control, and energy-saving initiatives.
  • Oversee event management including town halls, employee engagement activities, and leadership visits.
  • Ensure high standards of hygiene, ambience, and employee experience.

Cafeteria & Hospitality Management

• Oversee cafeteria operations ensuring food quality, hygiene, and vendor compliance.
  • Monitor menu planning, pricing, and service quality.
  • Ensure adherence to FSSAI and health regulations.

Housekeeping Management

• Ensure cleanliness of entire facility including workstations, washrooms, and common areas.
  • Deploy manpower effectively and monitor performance.
  • Conduct audits and implement improvement plans.

Project & Capex Management

• Plan and execute facility-related projects within timelines and budget.
  • Coordinate with internal teams and external vendors.
  • Ensure minimal disruption to business operations.

Stakeholder Management

• Act as a single point of contact for employees, leadership, and external partners.
  • Address employee concerns related to facilities promptly.
  • Maintain strong coordination with HR, IT, Admin, and Security teams.

Compliance & Safety

• Ensure adherence to all statutory, legal, and safety requirements.
  • Conduct regular safety drills and audits.
  • Maintain documentation and certifications.

Vendor & Contract Management

• Manage contracts, negotiations, and renewals.
  • Track vendor KPIs and SLA adherence.
  • Implement cost-saving initiatives.

Key Skills Required

• Strong leadership and team management skills.
  • Excellent communication and stakeholder management.
  • Project management and problem-solving ability.
  • Knowledge of facility systems and compliance.
  • Financial acumen and budgeting skills.

Qualifications & Experience

• Graduate/Diploma in Engineering.
  • 10–20 years of experience in facility management for large IT/corporate offices.
  • Experience in managing multi-tenant buildings preferred.