Facility Manager

Responsibilities

1. Facility Operations & Maintenance

·         Oversee the end-to-end maintenance of all building services (M&E, HVAC, fire services, electrical, plumbing, and drainage) for both owned and leased premises, ensuring optimal operational readiness to support uninterrupted business operations.

·         Develop and implement comprehensive preventive maintenance programs for all critical systems, ensuring all activities are conducted in strict compliance with relevant regulations and safety standards.

·         Manage all soft services (cleaning, pest control, waste management, landscaping, and laundry) to ensure they meet operational, workplace safety, and environmental standards (e.g., GMP, ISO).

·         Plan, supervise, and execute facility renovations, fit-out works, and Alteration & Addition (A&A) projects from conception to completion, integrating safety-by-design principles and ensuring contractor adherence to site safety protocols.

·         Prepare and present technical proposals, feasibility studies, and project reports for repair, maintenance, and improvement initiatives.

2. Security, Access & Life Safety Systems

·         Maintain full responsibility for all life safety and security systems (CCTV, Access Control Systems, Fire Detection & Alarm Systems) to ensure 24/7 operational readiness as mandated by the Fire Services Ordinance and other regulatory requirements.

·         Establish and maintain effective security protocols for access control, safeguarding personnel, company assets, and sensitive areas while supporting operational efficiency.

·         Manage and supervise security personnel, fostering a culture of heightened emergency procedure awareness, vigilance, and proactive site safety monitoring.

3. Safety & Compliance Execution

·         Conduct regular facility inspections and risk assessments to proactively identify and mitigate hazards, preventing accidents and ensuring a continuously safe working environment.

·         Lead or assist in incident investigations for any facility-related accidents, dangerous occurrences, or near-misses, implementing robust corrective and preventive actions to prevent recurrence.

·         Ensure all facility operations, contractor works, and maintenance activities comply with all applicable ordinances, permit-to-work systems, and corporate safety governance.

4. Contractor & Vendor Management

·         Manage the end-to-end contractor process, including selection, negotiation, and ongoing performance evaluation, with rigorous verification of safety compliance, methodologies, statutory training, and insurance.

·         Monitor contractor works on-site to ensure active adherence to agreed safety plans, quality standards, project timelines, and all applicable legal requirements.

·         Administer a portfolio of service contracts for technical, cleaning, landscaping, and other facility-related services, ensuring service quality and cost-effectiveness.

5. Financial, Administrative & Environmental Oversight

·         Lead the annual budget planning process for the facilities department, incorporating operational expenditure (OPEX) and capital expenditure (CAPEX) for improvement projects.

·         Exercise stringent financial control by monitoring all expenditures, tracking against budgets, conducting variance analysis, and reporting on financial performance.

·         Uphold corporate financial governance by ensuring all spending complies with established procurement policies and procedures, with adequate provisions for safety-critical maintenance and mandatory training.

·         Oversee waste management and recycling programs, ensuring operations comply with environmental regulations and promote a safe, hazard-free workplace.

6. Team Leadership & Development

·         Provide direct leadership, mentorship, and coordination for the facility, maintenance, and technical support teams.

·         Foster a team culture where safety, statutory compliance, and operational excellence are fundamental and non-negotiable aspects of all daily operations and strategic decisions.

7. Ad-hoc Duties

·         Undertake any ad-hoc projects, initiatives, or duties as directed by management, ensuring all safety, regulatory, and business implications for Hong Kong operations are identified and effectively managed.

Job Requirements

• Qualification 學歷程度：

  ·         Bachelor's degree or higher in Property & Estate Management, Building Services, Electrical Engineering, Mechanical Engineering, or related disciplines.

  ·         Valid Construction Industry Safety Training Certificate (Green Card) required. Candidates who can obtain the Green Card within three months of employment commencement may be considered.

  ·         Valid Security Personnel Permit required. Candidates who can obtain the permit within three months of employment commencement may be considered.

  ·         Valid Safety and Health Supervisor Certificate required. Candidates who can obtain the certificate within six months of employment commencement may be considered.

  Experience 經驗：

  ·         Minimum of 10 years' comprehensive experience in property management, with at least 8 years in a supervisory or managerial capacity.

  ·         Proven track record in managing the complete tender process, including drafting technical specifications and tender documents, bid evaluation, contract negotiations, and final award recommendations.

  Basic competencies & Others 基本能力要求及其他：

  ·         Physically fit for work

  • Comprehensive knowledge of quality management, occupational safety and health, and food safety systems (e.g. GMP, HACCP, ISO) with understanding of relevant regulatory requirements is an advantage
  • Exceptional team player with outstanding communication and interpersonal abilities
  • Strong negotiation and project management capabilities
  • Self-motivated, mature professional with independent judgment and confidence in engaging with senior corporate executives
  • Fluency in written and spoken English and Chinese; proficiency in Putonghua is preferred
  • Proficiency in Microsoft Office applications; AutoCAD skills are advantages
  • Ability to work effectively under pressure and respond to 24-hour emergency situations

  Candidate with less experience will be considered as Assistant Manager