Facility Manager

Key Responsibilities – Facility Manager

• To assist the Reporting Manager in the smooth running of operations.
• Routine checks of all systems, including Critical Systems, reporting, and tracking for closure.
• Ensure coordination for booking of conference/Meeting Rooms, food &
• beverage service, availability of AV equipment, projectors and other requirements.
• Inventory Management of all soft services and Maintenance inventory accurately.
• Routinely inspect all contracted services to ensure performance measures are being maintained.
• Plan, organise, and arrange internal events for any processes or business, including town hall meetings.
• Timely inputs to the Admin Lead for any concerns
• Assist in general administrative activities as and when required.
• Contribute to the Monthly Management Report.
• Compile and follow-up Landlord issues through the landlord tracker.
• Follow up with the vendor for timely submission of invoices.
• Provide comprehensive workplace management for the office premises.
• Assist in space planning
• Assist with new fit-out projects
• Assist with critical out-of-hours issues & participate as a key team member in responses to emergency situations.
• Report building incidents, following set escalation channels with measures and solutions.
• Coordinate, manage and oversee vendors to perform a wide range of workplace-related services.
• Ensure service deliverables meet SLAs and KPIs.
• Work with all related parties on timely delivery of all services.
• When necessary, raise risks to the reporting manager / Site Lead for further investigation.
• Maintain a cost-saving mindset that drives value for service at every level.
• Conduct data analysis reports when necessary.
• Support with critical out-of-hours issues & participate as a key team member in responses to emergency situations.
• Monitor mandatory compliance required by the local authorities.
• Maintain the billing sheet for the department.

Required Qualifications & Skills:

• Excellent verbal and written communication skills as well as presentation skills.
• Strong analytical, organisational, and administrative skills.
• A minimum of 7 to 10 years in the facility management industry/hospitality industry with a Bachelor's degree.
• Knowledge of MS Office; excellent skills with MS Excel