Facility Manager

Group Company: 91 Springboard Business Hub Private Limited
Designation: Facility Manager
Position description:
We are looking for a progressive, dynamic and solutions-oriented facilities professional with expertise in Facilities
Management and General Administration. The right candidate would have a strong customer focus and would be
skilled at ensuring that the oce facilities including cleaning, upkeep and maintenance, health, hygiene etc. are
maintained at the highest levels.
He/ She will have experience in independently leading a team of Supervisors and staff, managing large corporate
oces/spaces. The Facilities Manager will be part of the operations team and report to the Regional Facilities
Manager.
Roles and Responsibilities
The right candidate will be responsible for independently maintaining the entire facilities of the hub. They will
manage a team of janitors, technicians and security guards to ensure high levels of upkeep and maintenance of
the oce space. The scope of responsibilities will be:
Soft Services:

Ensure quality Service delivery through vendors as per agreed SLA on outsourced services of
housekeeping, cafeteria and pest control

Compliance- ensuring compliance with municipal regulations, labour regulations, ESI, PF etc.
Compliance: Ensure 91s meets the compliance standards as per law at all hubs in the zone.

• For 91s: Meet local Fire, Health & Food Safety regulations
• For Vendors: Labor Compliance, Safety Compliances

Documentation- Manage standard records and documents for the facility, inventory and visitors
Liaison Managing relationships with the landlord, municipal authorities, re, labour and other statutory
bodies

Procurement- Work with the procurement team & manage supply and inventory of consumables,
housekeeping materials, stationery, billing, invoicing, payments etc.

Conducting regular site rounds to ensure deployment of housekeeping staff in allocated areas and
hygiene, upkeep, housekeeping as per standards.

To coordinate with Registered vendors for assigning the work and supervision .
Laying down the housekeeping standards and follow the checklists for the site.
Ensuring the cleaning, disinfection, sanitization is taken care of as per the schedule.
Ensuring the adherence of the SOPs related to any emergency scenario (e.g. COVID19).
To manage the site operations without compromising the quality of service within the budget.
To ensure that the site complies with statutory and compliance requirements.
To ensure quality of staff, appraising and developing the team to ensure maximum contribution.
To report any problem related to the site to the reporting authority.
To conduct daily brieng and periodic training.
To coordinate with vendors, check and submit invoices for timely pay-out.
To ensure all material supplies and services are provided by vendors on time.
To prepare various site related reports, MMR, QBR, DDR etc.
To analyse various site reports and identify loopholes.
To assist in planning and organizing the events and other administrative activities.
To maintain and keep records of Petty cash.
To ensure adherence to company and client policies and SOPs.

Technical Services:

All Electromechanical operations and their repair and maintenance.
Overseeing all building systems including re/life safety, HVAC, Electrical, Electronics, Plumbing and all
critical utilities.

Ensuring the documentation and checking of the assets under DLP and AMC/CAMC in tracker.
Responsible for hiring, training and development of maintenance staff.
Conducting regular inspection of operating MEP equipment systems; making necessary adjustments
and managing controls as per requirement.

Check preventive maintenance, shutdown and predictive maintenance system of abnormalities and take
corrective action for elimination.
Plan & take responsibility for smooth operations of all Mechanical, Electrical, plumbing installations
pertaining to the facility, Ensure installation are made as per Indian electricals rules and acts.
Periodically inspect the logbooks, checklists , PPM schedules and history cards for better management
of engineering systems.
Assist in the upkeep and preventative maintenance of Facility Assets; assist in coordinating custodial
and maintenance functions.
Review the maintenance/service practices of M&E Contractors to deliver quality work practices in line
with the manufacturer recommendations.

Verify contractor bills for accuracy and certication of quantity.
Maintain and order equipment and supplies for facility operations.
Preparation of 52-week calendar for PM activity, ensure weekly, monthly, quarterly schedules are
completed as per schedule.

Generating daily, weekly and monthly management reports.
Coordination with builders for monthly power consumption, Ensure readings are matching on the 1st
day of subsequent month.

Coordination with builders for anything related to building issues and rectication if any.
Event support as and when requested by different businesses.
Tracking and upkeep of compliance documents related to the facility.
Keep tracking and closure of abnormalities reported by clients within minimum time.
Audits - Maintain daily abnormalities and take corrective action and implement counter measures
recommended during audits.

Safety Ensure safety working conditions.
Projects- In case allocated to a new hub, partner with projects and design team to deliver the hub in the
initial stages.
Requirements :

Minimum 3 to 6 years experience in Facilities management; IPC/IFM background
Computer Skills: MS Oce, Windows, Basic Networking/IT skills
Bachelors degree/diploma from a recognized college/university
Personal Traits:
Solutions-oriented, strong sense of ownership, attention to detail, ability to plan ahead, excellent written and
spoken communication skills.
Primary Responsibilities:

Soft Services- Cleaning services, Pest control, Cafeteria management etc. Technical Services-
Maintenance of equipment, AMCs, PPMs etc.