FACILITY MANAGER

Position Summary

Facility Manager is a senior leadership role responsible for overseeing and coordinating all administrative functions within the organization, including general office operations, general procurement, compliance, and building/facilities management. This role ensures operational efficiency, regulatory compliance, and a safe, well-maintained working environment.

Key Responsibilities

General Administration

• Lead and manage the administrative team across all portfolios.
• Develop and implement administrative policies, procedures, and systems.
• Oversee document control, office supplies, and internal communications.
• Coordinate travel, meetings, and corporate events.

Procurement & Vendor Management (Facility Management-related)

• Approve procurement plans and vendor contracts include the monitoring of contract expiry as well as insurance coverage for group wide (building + vehicle)
• Monitor inventory levels and purchasing activities related to facility management ie: pantry items, building maintenance, stationery & others.
• Evaluate vendor performance and maintain cost-effective relationships.

Finance & Budgeting (Admin-related)

• Prepare and manage departmental budgets.
• Monitor expenditures and ensure cost control.
• Oversee petty cash and billing processes.

Compliance & Governance

• Ensure compliance with legal, safety, and regulatory standards.
• Maintain licenses, insurance, and audit readiness.
• Liaise with legal and compliance teams as needed.

Building & Facilities Management

• Supervise maintenance of office infrastructure and equipment.
• Oversee security, housekeeping, and environmental services.
• Plan and execute renovations, relocations, and space optimization.
• Ensure safety protocols and emergency preparedness are in place.

Others

Perform any other duties as assigned by the supervisor/management from time to time.

Benefits:

• Additional leave
• Cell phone reimbursement
• Health insurance
• Professional development

Work Location: In person