Facility Manager

Location: Ahmedabad, Gujarat

Job Type: Full Time

Department: Administration & Facilities

About Simform

Simform is a premier digital engineering company specialising in Cloud, Data, AI/ML, and Experience Engineering to create seamless digital experiences and scalable products. Simform has strong capabilities across Microsoft, Google Cloud, and Databricks. With a presence in 6 countries, Simform primarily serves North America, the UK, and the Northern European market.

Simform is well-recognised as one of the most reputed employers in the region, having created a thriving work culture with a high work-life balance that gives a sense of freedom and opportunity to grow. Simform takes pride in being one of the most reputed employers in the region, having created a thriving work culture with a high work-life balance that gives a sense of freedom and opportunity to grow.

Job Summary

We are looking for an experienced Facility Manager to oversee the end-to-end management of office facilities and workplace operations across our IT offices. The role will be responsible for ensuring a safe, efficient, compliant, and employee-friendly work environment while managing vendors, infrastructure, security, transport, housekeeping, cafeteria services, and office maintenance.

The ideal candidate should have strong experience in corporate facility management, vendor governance, workplace services, budget management, and employee engagement initiatives within an IT/ITES environment.

Key Responsibilities

Facility Operations Management

• Manage day-to-day facility operations across office locations.

• Ensure uninterrupted functioning of all building infrastructure, utilities, and workplace services.

• Monitor and maintain HVAC systems, electrical systems, DG sets, UPS, plumbing, lighting, and other critical assets.

• Implement preventive and corrective maintenance schedules.

Workplace Experience & Employee Services

• Ensure a clean, safe, and productive workplace environment.

• Manage employee seating, workspace allocation, meeting rooms, and office moves.

• Drive workplace improvement initiatives to enhance employee experience.

• Address employee facility-related concerns and ensure timely resolution.

Vendor & Contract Management

• Manage housekeeping, security, transport, cafeteria, pest control, maintenance, and other facility vendors.

• Monitor vendor performance against SLAs and KPIs.

• Negotiate contracts, renewals, and cost-effective service agreements.

• Conduct regular vendor reviews and audits.

Security & Access Management

• Oversee physical security operations and visitor management systems.

• Manage access control systems, ID cards, and surveillance systems.

• Ensure compliance with organizational security protocols and policies.

• Coordinate with security agencies for smooth operations.

Health, Safety & Compliance

• Ensure compliance with local statutory regulations and corporate standards.

• Manage fire safety systems, emergency response procedures, and evacuation drills.

• Conduct workplace safety inspections and risk assessments.

• Coordinate statutory inspections and certifications.

Transport & Cafeteria Management

• Manage employee transportation services and vendor coordination.

• Ensure smooth cafeteria operations and maintain hygiene standards.

• Monitor employee satisfaction and service quality.

Space Planning & Infrastructure Projects

• Plan office layouts, expansions, relocations, and workspace optimization initiatives.

• Coordinate office renovation and infrastructure projects.

• Work closely with business stakeholders to support growth and operational requirements.

Budget & Cost Management

• Prepare annual facility budgets and monitor expenses.

• Identify opportunities for cost optimization without compromising service quality.

• Manage purchase requests, facility-related procurement, and asset utilization.

Business Continuity & Emergency Management

• Support business continuity planning and workplace readiness.

• Ensure critical facility systems are operational and adequately backed up.

• Lead response during facility-related emergencies and incidents.

Required Qualifications

• Bachelor's Degree in Engineering, Facility Management, Business Administration, or related field.

• Certification in Facility Management, Safety, NEBOSH, IOSH, or Project Management will be an advantage.

Experience

• 6–12 years of experience in Facility Management within IT/ITES, Technology, or Corporate Office environments.

• Experience managing facilities for offices with 500+ employees preferred.

• Proven experience handling multiple vendors and facility budgets.

Required Skills

• Corporate Facility Management

• Vendor & Contract Management

• Workplace Operations

• Security & Access Control Management

• Health, Safety & Compliance

• Space Planning & Workplace Strategy

• Budgeting & Cost Optimization

• Project Management

• Stakeholder Management

• MS Office & Facility Management Systems

Key Competencies

• Leadership & Team Management

• Problem Solving & Decision Making

• Customer/Employee-Centric Approach

• Attention to Detail

• Negotiation & Influencing Skills

• Planning & Execution

• Crisis & Incident Management

Preferred Industry

• IT Services

• IT Product Companies

• Global Capability Centers (GCCs)

• BPO/KPO

• Shared Services Organizations

Success Metrics

• Facility Uptime & Operational Efficiency

• Vendor SLA Adherence

• Employee Satisfaction Scores

• Compliance Audit Results

• Cost Optimization Achievements

• Workplace Safety Performance

• Timely Project Completion

Why Join Us

• Young Team, Thriving Culture

• Flat-hierarchical, friendly, engineering-oriented, and growth-focused culture.

• Well-balanced learning and growth opportunities

• Free health insurance.

• Office facilities with a game zone, in-office kitchen with affordable lunch service, and free snacks.

• Sponsorship for certifications/events and library service.

• Flexible work timing, leaves for life events.