Facility Services Mgr-BOP

Job Summary: The BOP Facility Manager is responsible for the supervision of the maintenance, health/safety sanitation, local transportation, and food service components of facility operations and to meet the requirements outlined in the VOA-TX Policies and Procedures and contractual requirements. This position will provide direct supervision to the Lead Residential Monitors Staff.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Monitors the procurement and inventory of housekeeping, maintenance and food supplies.
• Supervises cleanliness of the physical plant and the surrounding grounds.
• Directs supervision of facility services and staff which include food service, maintenance, and janitorial personnel
• Assists in maintaining and responding to the reporting requirements of the funding agencies as related to physical plant and grounds.
• Responsible for inventory, care and disbursement of all facility linen.
• Works as liaison between the facility and all authorized vendors.
• Maintains HazCom Notebook, Life/Safety Compliance Book, chemical index system.
• Monitors the inventory, care, and disbursement of all absconded client belongings to ensure outdated property is properly disposed of.
• Schedules monthly fire drills and performs inspection and maintenance of facility fire extinguisher.
• Disposes of all medications left by clients that absconded; handles according to the guidelines set forth in the policy and procedures manual.
• Responsible for the upkeep and preventative maintenance of all agency vehicles.
• Submits maintenance reports as required.
• Performs on-call duties as scheduled.

Financial Management

• Ensures management of the program’s resources within budget.
• Reviews and approves expenditures within budgetary guidelines.
• Within the scope of responsibility, adheres to budget guidelines, including expenditures, billing for services, P-Card documentation, etc.

Staff Management

• Supervises, supports, motivates, and empowers the members of his/her team.
• Ensures that all departmental human resources responsibilities are met: interviewing, hiring, firing, staff training, assigning and directing work, rewarding and disciplining staff, conducting evaluations
• Promotes an organizational culture that fosters passion for the mission, cooperation, open and frequent communication, teamwork, and a common organizational vision.
• Builds cross functionality among service team members and other departments.

SUPERVISORY RESPONSIBILITIES
Manages and supervises front line employees Is responsible for the overall direction, coordination, and evaluation of these employees as it relates to the facility. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work assignments.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, some risk of contact with blood borne pathogens, and outside weather conditions. The noise level in the work environment is usually moderate.

OTHER

• Time commitment:
  • 40+ hours per week
  • Must be willing to work some evenings and weekends (flexible work scheduling to meet needs of organization/clients)
  • Some travel may be required
• Criminal and educational background check
• Approval from BOP to work with Federal clients,
• if applicable
  • Must use personal (non-agency) vehicle for transportation
• If driving frequently for VOA-TX business:
  • MVR background check (good driving record)
  • Valid Texas driver’s license
  • Proof of Insurance

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and must successfully complete any required training and acquire any required certifications within prescribed timeframes. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES (Knowledge/Skills/Abilities)

• Skill in the use of a personal computer and software applications (e.g. Microsoft, Word, Excel, Access, PowerPoint, etc.).

• Strong organizational skills and the ability to maintain detailed records.

• Ability to communicate effectively both written and verbally. • Ability to perform maintiance type projects in the facility • Ability to work effectively under stressful conditions.

• Ability to work independently with little supervision.

• Displays passion and optimism; inspires respect and trust, and treats people with respect. • Ability to interact with staff members and community contacts

• Demonstrates ability to work with multi-disciplinary team.

• Flexibility of scheduling work hours to meet the needs of the program.

• Demonstrates high degree of integrity and ethical standards.

• Upholds organizational values.

EDUCATION and/or EXPERIENCE:

Bachelor’s Degree in Human Services or related field plus two years related work experience, two years of which are in a supervisory position

OR

At least minimum five years of facility manintiance work.

CERTIFICATES, LICENSES, REGISTRATIONS

Must secure Food Manager’s certification within prescribed timeframe. Valid Texas Drivers License and ability to be insured.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl; and taste

or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.