Facility Supervisor

Designation: Facility Supervisor
Department: Administration / Facilities Management
Location: UDMRI, Mazri Grant, Dehradun
Employment Type: Full-Time
Reporting To: Administration / Facility Manager / Management

Key Responsibilities

1. Facility & Infrastructure Management

• Conduct daily inspections of the institute, hospital, academic blocks, hostels, common areas, and surrounding premises.
• Ensure that electrical, plumbing, civil, HVAC/AC, water supply, furniture, fixtures, and other facility-related requirements are attended to promptly.
• Identify maintenance issues and coordinate with the concerned technician, vendor, or contractor for resolution.
• Maintain records of repairs, maintenance work, breakdowns, and pending requirements.
• Follow up on preventive and routine maintenance schedules.

2. Housekeeping & Cleanliness

• Supervise housekeeping staff and ensure proper cleanliness and hygiene across all designated areas.
• Prepare/monitor housekeeping duty rosters and ensure adequate staff deployment.
• Conduct regular checks of classrooms, laboratories, offices, hostels, washrooms, corridors, common areas, and outdoor spaces.
• Ensure availability of cleaning materials and consumables.
• Report repeated deficiencies or negligence to the Administration.

3. Hostel & Residential Facility Support

• Regularly inspect hostel facilities, including rooms, common areas, washrooms, electrical fittings, plumbing, furniture, ACs, refrigerators, and other amenities.
• Coordinate with hostel administration regarding repair and maintenance complaints.
• Ensure timely resolution and documentation of hostel-related facility issues.
• Assist in maintaining discipline and proper use of institutional property.

4. Maintenance & Vendor Coordination

• Coordinate with plumbers, electricians, carpenters, AC technicians, civil contractors, pest-control agencies, and other service providers.
• Obtain/coordinate quotations where required and submit requirements to the concerned authority for approval.
• Monitor outsourced work and ensure that work is completed as per required standards.
• Verify completion of maintenance jobs before closure.

5. Safety & Compliance

• Conduct routine checks of fire safety equipment, emergency exits, lighting, electrical points, water systems, and other safety infrastructure.
• Immediately report safety hazards, major breakdowns, or emergency situations to the appropriate authority.
• Ensure that facility-related safety protocols are followed by staff and vendors.
• Assist during emergency situations and institutional events as required.

6. Inventory & Asset Monitoring

• Monitor facility-related inventory such as cleaning supplies, tools, electrical items, plumbing materials, furniture, fixtures, and other consumables.
• Maintain proper records of issued, damaged, repaired, and replaced items.
• Report shortages, damage, or misuse of institutional property.

7. Complaint & Issue Management

• Maintain a register/system for facility complaints and maintenance requests.
• Prioritize urgent complaints and ensure timely resolution.
• Follow up with the concerned department/person until the issue is closed.
• Provide periodic reports on pending and completed facility-related work.

Desired Qualifications

• Graduate/Diploma in any relevant discipline.
• Diploma/ITI qualification in Electrical, Mechanical, Civil, or related fields will be an advantage.
• 2–5 years of experience in facility management, hospital administration, educational institutions, hotels, hostels, or similar establishments.
• Experience in supervising housekeeping and maintenance teams will be preferred.

Key Skills

• Facility and maintenance supervision
• Team handling and staff coordination
• Vendor/contractor management
• Basic knowledge of electrical, plumbing, civil and HVAC-related issues
• Good communication and interpersonal skills
• Problem-solving and decision-making ability
• Record keeping and reporting
• Ability to handle emergencies
• Good organizational and time-management skills
• Basic computer/MS Office knowledge

Personal Attributes

• Responsible and disciplined
• Proactive and solution-oriented
• Strong observation skills
• Ability to work under pressure
• Professional and approachable
• Willingness to take ownership of facility-related issues
• Ability to coordinate effectively with multiple departments

Key Performance Indicators (KPIs)

• Timely closure of maintenance complaints
• Cleanliness and upkeep of assigned facilities
• Preventive maintenance compliance
• Effective supervision of housekeeping and maintenance staff
• Reduction in recurring facility complaints
• Proper maintenance of facility records and inventory
• Vendor/service quality and timely completion of work
• Compliance with safety and institutional standards.

Pay: ₹15,500.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Paid time off
• Provident Fund

Work Location: In person