Faciltiy Coordinator

Responsibilities

• Coordinate with supporting vendor partners, client event set up and clean up
• Manage vendor relationships and service contracts, ensuring quality delivery, compliance with specifications, and cost-effective procurement of facilities services
• Respond to user service requests and facility issues promptly, coordinating with appropriate teams to resolve problems and maintain high satisfaction levels
• Conduct regular building inspections and maintain detailed records and documentation
• Assist with emergency response procedures and coordinate with security, fire safety, and building management teams during critical incidents
• Maintain inventory management systems for all emergency supplies, while ensuring cost optimization and availability for operational needs
• Lead donatiion programs for emergency suppplies past expiry dates
• Prepare reports and documentation for facility manager as requested
• Collaborate with sustainability initiatives including energy management programs, waste reduction efforts, and green building certification maintenance

Required qualifications:

• Minimum 2 years of commercial facilities or property management experience
• Good understanding of facility management processes
• Proficiency in Microsoft Office Suite for documentation and reporting requirements
• Good communication and customer service skills with ability to interact professionally with tenants, vendors, and internal stakeholders
• Some knowledge of local safety regulations for workplace environments
• Good organizational and multitasking abilities with proven track record of managing competing priorities in fast-paced operational settings

[Place of Work]

Location: Within Tokyo’s 23 wards

[Working Hours and Days Off]

Working hours are based on the client’s timetable

Generally based on working from the office

Days off: Two days off per week (Saturday and Sunday), public holidays, and the year-end and New Year period

【Salary】

Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positions

Bonuses: Available (performance-related bonuses)

Probationary period: Yes

【Number of Vacancies】 1

【Selection Process】

• Application screening
• Interviews (several rounds planned)
• Final interview