Factory Administrator

About the role

The Factory Administrator is responsible for providing administrative and operational support to ensure the smooth and efficient day-to-day operations of the factory. The role will coordinate administrative activities across production, warehouse, and office teams, while maintaining proper documentation, inventory records, and compliance with factory procedures.

Key responsibilities

• Maintain factory documentation, records, SOPs, and work instructions
• Manage factory consumables and monitor inventory levels; prepare and coordinate purchase requisitions when required
• Provide administrative and operational support for production activities, including production schedules, work orders, material usage, and output reports
• Coordinate and communicate with production, warehouse, and office teams to ensure smooth daily operations
• Assist with staff and welfare administration, including attendance tracking, shift scheduling, leave applications, and distribution of staff welfare and safety notices
• Maintain workplace safety records and assist in the distribution of safety guidelines and related communications
• Support the implementation of factory policies and ensure basic administrative compliance
• Perform other administrative and operational duties as assigned

About you

• Diploma or equivalent qualification
• Manufacturing or assembly experience is preferred
• Ability to follow SOPs, work instructions, and established procedures
• Responsible, organized, and detail-oriented with good follow-up skills
• Good communication and coordination skills
• Able to work independently as well as coordinate effectively with different teams
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office software