Factory Administrator

Job Summary

We are looking for an experienced Admin Executive to manage day-to-day administrative activities at our manufacturing facility. The candidate should have hands-on experience in factory administration, statutory and factory compliances, vehicle entry/No Entry Permit processes, facility maintenance, vendor coordination, and general administration.

1. Factory Administration & Compliance

• Manage day-to-day administrative operations of the factory and office premises.

• Ensure timely completion and maintenance of factory-related compliances, licenses, registrations, and statutory records.

• Coordinate with government departments, authorities, consultants, and external agencies for compliance-related matters.

• Maintain proper documentation, registers, records, and compliance trackers.

• Support during inspections, audits, and visits by statutory authorities.

2. Vehicle No-Entry Permit / Movement Management

• Handle the No Entry Permit process for company/vendor vehicles entering or operating in restricted/no-entry zones.

• Coordinate with concerned authorities/agencies for obtaining and renewing vehicle entry permits.

• Maintain records of permits, vehicle documents, approvals, and validity dates.

• Ensure compliance with applicable traffic and local authority requirements.

3. Vendor & Service Provider Management

• Coordinate with housekeeping, security, maintenance, pest control, waste management, and other facility vendors.

• Follow up on vendor services and ensure work is completed as per requirements.

• Maintain vendor records, agreements, service reports, and related documentation.

4. General Administration

• Manage office/factory administrative requirements, stationery, consumables, and other essential supplies.

• Coordinate for cleanliness, hygiene, safety, and upkeep of the premises.

• Maintain administrative records and prepare regular reports for management.

• Support employee and factory-related administrative requirements.

• Assist HR and management in organizing inspections, events, meetings, and other administrative activities.

5. Store & Outlet Visits / Administration

• Conduct regular visits to Chokola stores/outlets to check administrative, facility, maintenance, housekeeping, and infrastructure requirements.
• Identify and report maintenance, cleanliness, safety, and facility-related issues and ensure timely closure.
• Coordinate with store/outlet teams and vendors for resolution of issues.
• Maintain a regular store/outlet visit checklist and report observations/action points to management.
• Monitor compliance with basic administrative standards across stores/outlets.

Key Skills & Competencies

• Strong knowledge of factory administration and statutory compliances.

• Hands-on experience in factory compliance documentation and coordination.

• Experience in No Entry Permit / vehicle entry permission processes will be preferred.

• Good knowledge of facility and maintenance coordination.

• Vendor management and negotiation skills.

• Good follow-up and coordination skills.

• Strong documentation and record-keeping abilities.

• Good communication and interpersonal skills.

• Ability to independently handle multiple administrative activities.

Pay: ₹318,000.00 - ₹1,400,000.00 per year

Benefits:

• Provident Fund

Application Question(s):

• What is your current CTC & Notice period?

Experience:

• Factory Admin: 5 years (Preferred)
• statutory compliances: 3 years (Preferred)

Work Location: In person