Factory & office admin

About the role

We are seeking a Factory & Office Admin to join Pin Yen Marble & Granite Sdn. Bhd. in Kuching, Sarawak. This is a full-time position that will be central to the smooth operation of both our factory and office environments. You will be responsible for coordinating administrative functions, managing documentation, scheduling, and ensuring efficient day-to-day operations across our production and office facilities. This role is essential in supporting our manufacturing operations and maintaining organisational efficiency within the production, planning and scheduling function.

Key responsibilities

• Manage factory and office administrative duties, including record-keeping, filing, and documentation systems
• Coordinate scheduling and planning activities to support production operations and ensure optimal resource allocation
• Liaise between factory floor and office staff to facilitate effective communication and workflow
• Maintain inventory records and assist in tracking materials and supplies for production activities
• Prepare and process administrative documents, reports, and correspondence
• Support the coordination of factory operations, including shift scheduling and staff coordination
• Monitor compliance with factory procedures and ensure adherence to operational guidelines
• Assist with data entry and maintenance of production records and operational databases
• Handle general office duties including phone management, visitor reception, and appointment scheduling
• Support the planning and scheduling team in coordinating production timelines and delivery schedules

What we're looking for

• Proven experience in administrative roles, preferably within a manufacturing or production environment
• Strong organisational and time-management skills with the ability to prioritise multiple tasks
• Proficiency in using Microsoft Office applications and familiarity with scheduling and planning software
• Excellent written and verbal communication skills in English; knowledge of Mandarin or local languages is advantageous
• Attention to detail and accuracy in record-keeping and documentation
• Ability to work effectively in a fast-paced factory environment
• Problem-solving capabilities and a proactive approach to resolving operational issues
• Reliable and punctual with a strong work ethic and commitment to team objectives
• Knowledge of production planning, factory operations, or supply chain management is preferred
• Basic understanding of health and safety regulations in a manufacturing setting