Faculty Coordinator

Job Title: Faculty Coordinator

Work Mode: Work from Office

Timings: As per operational requirements

1. Daily Operations

• Update and maintain the daily faculty workload tracker with accurate records.
• Conduct daily faculty meetings and FC Daily Connect sessions.
• Maintain the Daily Faculty Grievances Tracker and ensure timely follow-ups.
• Monitor and update the Class Start Tracker for both First Half and Second Half sessions.
• Coordinate and process daily faculty class replacements.
• Manage and respond to the Daily SSM Response Form.
• Update the SMM Tracker Sheet on a daily basis.

2. Weekly Operations

• Prepare and circulate the Weekly Timetable (TT) and Replacement Schedule.
• Facilitate and track weekly workload completion for all faculty members.
• Conduct and maintain the weekly class count.
• Compile and submit weekly faculty performance ratings.
• Ensure all weekly operational trackers and reports are updated accurately and on time.

3. Faculty Support & Issue Resolution

• Handle faculty queries and concerns through calls, meetings, and email communication.
• Identify, divert, and tag faculty issues to the appropriate teams or stakeholders.
• Coordinate and resolve technical issues related to VPN, system access, and other operational tools.
• Manage and escalate BM-level faculty issues when required.
• Ensure timely closure and follow-up of all faculty-related concerns.

4. Faculty Onboarding & Asset Management

• Coordinate faculty onboarding activities and ensure timely closure with relevant teams.
• Manage faculty assets, including green chroma setup, T-shirts, jackets, and microphone form submissions.
• Coordinate VPN installation and Teacher ID creation for new faculty members.
• Coordinate green chroma installation and provide necessary training to faculty.
• Track module Jot Form submissions and ensure timely completion.
• Maintain accurate records of faculty onboarding and asset allocation.

5. Training, Compliance & Content Support

• Facilitate QBG (Question Bank Generation) training and ensure required access is provided.
• Support faculty in community video creation and submission processes.
• Maintain and update the CPR Summary with relevant dates and information.
• Verify test syllabi for accuracy, completeness, and alignment with requirements.
• Ensure faculty compliance with required operational and content processes.

6. Monthly Reporting & Coordination

• Compile monthly faculty reports covering class replacements and total hours.
• Coordinate studio bookings through email and scheduling processes.
• Send, monitor, and follow up on extra-class emails with faculty and relevant stakeholders.
• Collect, verify, and maintain updated faculty information and documentation.
• Prepare and share required monthly operational reports within defined timelines.