FACULTY OFFICER

Post Number

8025045 (C061)

Faculty/Department

University of the Western Cape -> Community & Health Sciences -> Dean's Office: Community & Health Sciences

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Bellville Medical Campus - Bellville, WC ZA (Primary)

Closing Date

23/10/2026

Role Clarification & Key Performance Areas

The Faculty of Community and Health Sciences at the University of the Western Cape is situated on two campuses namely; Main campus and Bellville campus. The Faculty is one of the leading institutions for the education of health sciences professionals in South Africa. The Faculty offers professional qualifications in Dietetics, Occupational Therapy, Nursing, Physiotherapy, Psychology, Social Service Professions, Community Development, Inter-Professional Education, Centre for Interdisciplinary Studies of Children Families and Society (CISCFS), Complementary Medicine, Public Health and Biokinetics.

We currently have a position available for an experienced academic administrator to work in the research and postgraduate office in the faculty. The incumbent will report to the Faculty Manager and work closely with the Deputy Dean of Research and Postgraduate studies.The successful candidate will be responsible for and not limited to:

Key Responsibilities

• Function as a committee officer at selected faculty research committee meetings.
• Organise stakeholder meetings with relevant partners such as industry professionals on the research platforms.
• Plan and coordinate conferences, writing retreats, workshop and grant writing.
• Manage and report on project funding including grant expenditure and research capital expenditure.
• Support and participate in all administrative staff research processes and activities.
• Plan and conduct postgraduate programme marketing initiatives (e.g. Road shows, Open Days, etc).
• Manage all research recognition awards.
• Manage ethics approvals and communication to researchers.
• Collate data and information for faculty journal and organise research week.
• Work with the student enrolment management system and student marks administration by tracking and reporting on postgraduate students during the student’s life cycle.
• Oversee the registration, promotion and graduation process of all post graduate students.
• Ensure that all governance processes are ethically applied.
• Engage in accumulation, processing, analysis and reporting on student and staff data.
• Direct and regular liaison with internal and external stakeholders to ensure academic administration efficiency.

Minimum Requirements

• A Bachelor’s degree (NQF Level 7) with at least 3 years’ experience in higher education academic administration.
• Postgraduate funding and research administration experience.
• Working knowledge and experience of a Student Enrolment Management System.
• Excellent office management, record keeping, data capturing, reporting and minute taking skills.
• Excellent report writing, communication, and interpersonal skills.
• Expertise in MS office with advance Excel functionalities and familiar with Google applications.

Added Advantages

• Five (5) years or more postgraduate academic administrative experience.
• Knowledge of Health Science programmes and its professional bodies.
• A valid driver’s license older than two (2) years.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/3642/9362/9708/3160/3756 or email: [email protected].

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.