F&B Admin / Coordinator

Working Location : CBD Area
Working Hours : Mon - Fri, 8am - 5.30pm

Job Summary:

This position is responsible for managing all aspects of on-site purchasing and administrative support, ensuring efficient and cost-effective operations. The Onsite Purchaser cum Admin will be responsible for daily ordering, inventory management, vendor relations, and administrative tasks.

Key Responsibilities:

Purchasing:

• Monitor stock par levels for food and non-food items to minimize waste and ensure adequate inventory.
• Request quotation as and when needed.
• Raise purchase orders (POs) for all required goods through the Optimum system.
• Manage supplier relationships, ensuring timely deliveries and adherence to quality standards.
• Conduct receiving inspections to verify quantity and quality of all incoming goods using the Optimum system.
• Enforce the First-Expire, First-Out (FEFO) inventory management system.
• Communicate inventory and supply needs to the Assistant Unit Manager and/or Head Chef.Monitor stock par level and ensure the quality of goods delivered.

Inventory Management:

• Monitor and maintain accurate inventory records.
• Conduct regular stock takes to ensure accurate inventory counts.
• Analyze inventory data to identify trends and areas for improvement.
• Perform stock take and documentation for the month end.

Administration:

• Assist in the upload monthly PO, packing slip and invoices within contractual deadlines.
• Coordinate and schedule periodic maintenance services for equipment.
• Raise and track maintenance tickets for on-site equipment repairs.
• Liaise with the on-site Facilities Management (FMC) team for any ad-hoc maintenance requests.
• Ensure all supplier access tickets are valid and up-to-date.
• Submit necessary documentation for maintenance work orders.
• Maintain accurate and organized records of all purchasing and administrative activities.