FDA - Logistics Coordinator

Summary

Modern Signal is seeking an experienced Logistics Coordinator / International Logistics Specialist to support U.S.-focused logistics operations. Responsible for managing import/export operations, trade compliance activities, shipment coordination, and collaboration with buyers, suppliers, freight forwarders, customs brokers, and internal stakeholders. Possess strong communication skills, excellent stakeholder management abilities, and advanced Excel proficiency.

Role & responsibilities

• Manage end-to-end international logistics operations supporting U.S. imports and exports.
• Maintained pristine logistics documentation, including Bills of Lading, Customs entries, and Certificates of Analysis (CoA), ensuring full readiness for unannounced FDA audits and inspections.
• Prepared and verified international shipping documents, facilitating smooth customs clearance through FDA, CBP, and partner government agencies to prevent costly port-of-entry delays.
• Classified medical components and finished products according to the Harmonized Tariff Schedule (HTS) and FDA product codes, eliminating filing errors.
• Coordinate with freight forwarders, customs brokers, carriers, and warehouse teams to ensure timely shipment delivery.
• Prepare, review, and manage import/export documentation, commercial invoices, packing lists, and shipping paperwork.
• Support HTS classification activities and ensure compliance with U.S. Customs regulations.
• Monitor shipment status and proactively resolve transportation delays and logistics issues.
• Collaborate closely with Buyers, Procurement teams, Suppliers, and Freight
• Forwarders to obtain shipment information, documentation, and order updates.
• Coordinate with suppliers to ensure shipment readiness and timely dispatch of materials.
• Partner with Buyers to support purchase order fulfilment and expedite critical shipments.
• Follow up with suppliers regarding shipment schedules, export documentation, delivery commitments, and transportation requirements.
• Serve as the primary point of contact between suppliers, buyers, logistics providers, and internal stakeholders for logistics-related matters.
• Maintain logistics reports, KPIs, shipment tracking data, and transportation performance metrics.
• Drive continuous improvement initiatives to optimize logistics costs and improve service levels.

Preferred Qualifications

• Experience in Medical Device, Healthcare, Manufacturing, or Technology industries.
• Knowledge of U.S. import/export regulations and trade compliance requirements.
• Experience supporting North America logistics operations.

APICS/CLTD certification is an added advantage.