Federal Grants Manager

JOB TITLE: Federal Grants Manager

LOCATION: Demopolis, Alabama

EMPLOYMENT TYPE: Part-time

COMPENSATION: Competitive, commensurate with experience and qualifications

BENEFITS: No benefits provided

FUNDING: Position funded separately from the Rural Health Transformation grant

POSITION OVERVIEW

The Alabama School of Healthcare Sciences (ASHS) is seeking a highly experienced and detail-oriented Federal Grants Manager to assume primary responsibility for the administration, coordination, documentation, and compliance oversight of the school's Rural Health Transformation grant.

This individual will be responsible for managing all aspects of grant administration, including financial tracking, reimbursement requests, required reporting, procurement documentation, compliance monitoring, recordkeeping, and grant closeout.

The Federal Grants Manager will serve as the primary coordinator of grant activities and ensure that all administrative and reporting requirements are completed accurately and on time.

The successful candidate must possess substantial hands-on experience managing federal grants and demonstrate the ability to work independently, anticipate compliance requirements, and take ownership of the grant administration process.

Essential Duties and Responsibilities

Grant Administration and Oversight

• Assume primary responsibility for the day-to-day administration of the Rural Health Transformation grant.
• Review and maintain a thorough understanding of the grant agreement, approved budget, reporting requirements, and applicable federal and state regulations.
• Develop and maintain a comprehensive grant management plan, including deadlines, deliverables, reporting schedules, and compliance requirements.
• Serve as the primary administrative point of contact with ADECA and other applicable funding agencies, as authorized.
• Coordinate grant activities with ASHS leadership, financial personnel, program staff, vendors, and external partners.
• Proactively identify potential compliance concerns and recommend corrective actions.

Financial Management and Reimbursements

• Maintain detailed tracking of grant expenditures, approved budget categories, and remaining balances.
• Prepare and coordinate all required reimbursement requests and supporting documentation.
• Review expenditures for compliance with applicable federal and state requirements.
• Work closely with the Chief School Financial Officer to reconcile grant records with the school's financial accounting system.
• Prepare budget amendments and modifications as needed, subject to required approvals.
• Monitor grant expenditures and reimbursement activity to ensure funds are utilized appropriately and within established deadlines.

Reporting and Documentation

• Take primary responsibility for preparing and coordinating all required financial, administrative, and programmatic grant reports.
• Collect necessary information from designated ASHS personnel and external partners.
• Maintain comprehensive and organized grant records, including invoices, contracts, procurement documentation, reimbursement requests, financial reports, correspondence, and approvals.
• Ensure all reports and required documentation are submitted accurately and within established deadlines.
• Maintain documentation sufficient to support state and federal monitoring, audits, and grant closeout.

Procedure and Compliance

• Monitor grant-funded purchasing and contracting activities for compliance with applicable procurement requirements.
• Ensure appropriate documentation is maintained for vendor selection, contracts, and grant-funded expenditures.
• Track applicable contract, subaward, and equipment management requirements.
• Coordinate responses to grant monitoring reviews, compliance inquiries, and audit requests.
• Maintain current knowledge of applicable federal regulations, including 2 CFR Part 200.

Communcation and Accountability

• Provide regular grant status updates to the Head of School.
• Communicate upcoming deadlines, required actions, financial concerns, and compliance risks.
• Coordinate with the CSFO and designated program personnel to obtain necessary information and approvals.
• Ensure that grant-related administrative responsibilities are completed without requiring continuous oversight from school leadership.
• Lead administrative preparations for grant closeout.

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Qualifications

Required

• Bachelor's degree in accounting, finance, business administration, public administration, or a related field; equivalent substantial experience may be considered.
• Minimum of five years of direct experience administering and managing federal grants.
• Demonstrated experience independently managing federal grant compliance, financial reporting, reimbursement requests, and documentation.
• Thorough working knowledge of 2 CFR Part 200 (Uniform Guidance) and applicable grant management requirements.
• Experience with reimbursement-based federal grants and grant-funded procurement.
• Experience preparing for and responding to state or federal grant monitoring and audits.
• Strong organizational, financial management, and communication skills.
• Ability to work independently and assume responsibility for complex grant administration requirements.
• Proficiency in Microsoft Excel and financial management systems.

AddITIONAL REQUIREMENTS

• Experience administering grants through the Alabama Department of Economic and Community Affairs (ADECA).
• Experience managing multimillion-dollar federal grants.
• Experience with grants awarded through state agencies.
• Experience in healthcare, education, rural development, or workforce development programs.
• Certified Grants Management Specialist (CGMS), Certified Public Accountant (CPA), or related professional certification.

COMPENSATION AND BENEFITS

This is a part-time position with a flexible schedule based on grant administration needs, reporting deadlines, and program requirements.

Some on-site work and participation in meetings may be required.

Compensation will be competitive and commensurate with the selected candidate's experience and qualifications.

This position does not include employee benefits and is funded independently of the Rural Health Transformation grant.

APPLICATION REQUIREMENTS

Interested applicants should submit a resume, cover letter describing their direct federal grants management experience, and professional references to Sidney Alyn Adams at [email protected].

Applicants must demonstrate prior responsibility for independently administering federal grants. Experience limited to grant writing or general accounting will not satisfy the minimum qualifications.

EVALUATION: Job performance will be evaluated by the immediate supervisor based on ASHS’s policy and procedures, including achievement of recruitment and enrollment goals, strength of partnerships, data-driven results, team collaboration, and alignment with mission and values.

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job qualifications and responsibilities, and the employee may be required to perform other related duties as assigned. The Alabama School of Healthcare Sciences reserves the right to amend the job description as needed.

Pay: From $25.00 per hour

Expected hours: 10.0 – 30.0 per week

Work Location: In person