Federal Work Study - Honors Program Office Assistant

Hiring Salary Range

$17.00/per hour

Not Eligible for Benefits

This is a part-time, temporary position not eligible for benefits.

Work Schedule

Monday-Friday between the hours of 8:00 am-5:00pm; Schedule cannot exceed 19.5 hours/week.

Job Summary

The Honors Program Office Assistant provides administrative, organizational, and student support for the Gateway Community College Honors Program. This position assists with the daily operations of the Honors office, supports faculty and student activities, helps coordinate events and communications, and contributes to creating a welcoming and engaging environment for Honors students. The ideal candidate is dependable, organized, professional, and committed to providing excellent customer service.

Additional Information

In order to qualify for a Federal Work-Study (FWS) job, a FAFSA (Free Application for Federal Student Aid) must be on file for the current award year and have eligible financial needs based on the college requirements. Please contact the Office of Financial Aid for more information prior to applying to a Federal Work-Study job.

• FWS is a need-based, federally funded program.
• FWS requires the completion of a Free Application for Federal Student Aid (FAFSA), and confirmation of federal work-study eligibility as determined by the financial aid office.
• FWS does not directly pay for tuition, and funds are only available to eligible students attending a minimum of six (6) degree applicable hours in a federal student aid eligible program.
• The FWS award amount is based on your FAFSA results and college funding availability, which will determine the number of hours available to work while supporting the students academic goals.
• For more detailed information, please go to the MCCCD Federal Work-Study Website

Essential Functions

• Welcomes students, faculty, staff, and visitors to the Honors Program office.
• Answers phones, emails, and respond to general Honors Program inquiries.
• Assists students with Honors Program applications, forms, and basic program information.
• Maintains accurate electronic and paper records while ensuring confidentiality.
• Schedules appointments and assist with calendar management for Honors Program staff.
• Prepares correspondence, reports, flyers, newsletters, and promotional materials.
• Assists with planning and coordinating Honors events, workshops, orientation sessions, and student recognition ceremonies.
• Sets up meeting rooms, prepare materials, and provide event support before, during, and after activities.
• Updates bulletin boards, digital displays, and social media content as directed.
• Manages office supplies and assist with inventory.
• Performs data entry and maintains student participation records.
• Supports Honors faculty with copying, scanning, filing, and instructional materials.
• Assists with recruitment and outreach activities, including campus events and information sessions.
• Completes other administrative duties as assigned.

Minimum Qualifications

• Must be enrolled in at least 6 credit hours or more at GateWay, have unmet financial need, and meet Satisfactory Academic Progress standards.
• Must have an active Federal Work-Study award through the Office of Financial Aid.
• Demonstrate professionalism, reliability, and strong customer service skills.
• Possess excellent verbal and written communication skills.
• Basic computer proficiency, including Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Workspace.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and as part of a team.

Desired Qualifications

• Honors Program student or interest in participating in Honors activities.
• Previous office, administrative, customer service, or leadership experience.
• Experience with Canva, Microsoft Teams, social media platforms, or event planning.
• Strong organizational and multitasking skills.

Special Working Conditions

• Will be required to travel or be assigned to all MCCCD locations.
• May require numerous evenings or weekend.
• May require prolonged periods of viewing a computer screen.
• May be required to lift or carry up to 25 lbs.
• MCCCD does not sponsor individuals for any type of work visas.

How to Apply

• Confirm your eligibility with the GWCC Office of Financial Aid

• Upload the following document:

• Cover letter

• Resume

• Financial aid award letter

Posting Close Date

Open until filled

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.