Federal Work Study - Human Resources Assistant

Salary

$14.55 Hourly

Location

Main Campus, Coos Bay, OR

Job Type

Federal Work Study

Job Number

2026-00049

Department

Student Employment (AWS, GSE)

Division

FWS- Federal Work Study

Opening Date

09/21/2026

Closing Date

Continuous

FLSA

Non-Exempt

Bargaining Unit

NA

Primary Purpose

To perform a variety of task and provide support to the Director of Human Resources in order to maintain orderly office procedures, confidential data, and efficient daily operation of the office.

***This position is only open to Student Workers***
*3 to 20 hours per week*

Description of Essential Functions

Office and Administrative Support (50% of time)

• Greet office visitors, answer questions, and answer phones in absence of other office staff, and direct visitors and/or callers appropriately.

• Process office mail.

• Perform general maintenance of office equipment in include refilling paper, clearing paper jams, and calling for service work.

• Prepare lists, reports, and statistics as directed.

Records and File Management (50% of time)

• File official personnel documents.

• Make personnel and confidential files for all new hires.

• Make changes to files as appropriate in accordance with personnel changes.

• Serve as file clerk for archiving purposes, utilizing automated scanning system to maintain historical personnel files.

Performs Other Duties and Special Projects as Required/Assigned

• Maintain confidential information associated with all aspects of human resources office.

• Follow safety procedures and maintain work area in a clean and orderly way.

Required Knowledge, Skills, and Abilities

Must be current degree-seeking student enrolled in at least 6 credits.
Must maintain Satisfactory Academic Progress and maintain a minimum GPA of 2.0.

Must be eligible to receive FWS based on financial need and eligibility requirements determined by FAFSA.

Students in this job will need the following skills. You should be able to do these, or show that you can learn how (with or without reasonable accommodation):

• Ability to maintain confidentiality.
• Ability to learn college's processes, procedures, policies, and practices.
• Excellent listening, oral, and written communication skills.
• Ability to receive and process information in a professional, sensitive, confidential, and timely manner.
• Level of computer literacy sufficient to use software such as work processing, spreadsheets, and databases to produce correspondence and documents.

Additional Job Information

Non-Discrimination
Employees and potential employees of the Southwestern Oregon Community College District are hereby notified that Southwestern Oregon Community College does not discriminate on the basis of race, color, gender, sexual orientation, marital status, religion, national origin, age, disability, or protected veteran's status in employment, education, or activities as set forth in compliance with federal and state statutes and regulations. Any persons having inquiries equal opportunity or nondiscrimination may contact:

Rachele Lyon, Vice President of Administrative Services

Southwestern Oregon Community College

1988 Newmark Ave.

Coos Bay, OR 97420

(541) 888-7402

[email protected]