University of California Berkeley

Fellowships Program Coordinator (5156C), Graduate Division Ops #89250 About Berkeley
At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and MacArthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond. Together, we change the world.
At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.
We invite applicants who are inspired by our Principles of Community and who are eager to be part of our exciting Strategic Plan , which charts Berkeley's next era of excellence.
Learn more about some of our accomplishments at Points of Pride .
Departmental Overview
The Graduate Funding Unit plays a central role in maintaining the highest level of academic excellence possible at UC Berkeley. We provide fellowships, funding, and program support to attract the most competitive students to our university and provide funding opportunities for students at various stages of their academic career. Our programs exist to give students opportunities to devote themselves fully to the pursuit of their scholarly and professional interests. Our knowledge and expertise in all areas of graduate funding and student life provide a strong foundation for advising the students, faculty, and staff across our vast and diverse campus.
The Student Funding team trains and advises staff and faculty departmental advisors in over 125 degree programs, offers direct advising to approximately 13,000 graduate and professional students, as well as individuals seeking admission into a graduate program at Berkeley. Training and expertise includes fellowship and academic support funding and collective bargaining agreement administration for academic student employees and graduate student researchers.
Position Summary
The Fellowships Program Coordinator plays a significant role in supporting graduate students through the administration of Graduate Division, Campus, National, and International fellowship programs on behalf of the campus. This position works with internal and external organizations to coordinate graduate student fellowships, providing support to students, faculty, and staff from application to evaluation to awarding. The Fellowships Program Coordinator serves as an expert resource to update formulas and eligibility requirements according to national and constituent regulations and policies, ensuring proper payment of awards and monitoring compliance with fellowship terms. Additionally, this position administers and tracks the current University Fellowship allocation system, analyzes data to ensure compliance and accurate aid delivery, and partners with departmental staff to provide accurate and transparent information about funding to help students achieve their academic goals.
Application Review Date
The First Review Date for this job is October 19, 2026. For full consideration, please apply on or before the first review date.
Responsibilities
Fellowship Program Administration - 30%
Implements and coordinates graduate student fellowship programs administered by the Graduate Division.
Works with internal and external organizations to coordinate procedures.
Serves as expert resource to update applications and eligibility requirements according to national and constituent regulations and policies.
Analyzes data to ensure compliance and accurate aid delivery.
NSF GRFP Administration - 30%
Serves as campus-wide expert and steward of National Science Foundation Graduate Research Fellowship Program (NSF GRFP).
Acts as student facing Coordinating Official, working with fellows, faculty, and staff to provide information, respond to inquiries about program policies, and interface with the NSF.
Interprets regulations and develops or recommends procedures to ensure compliance and accurate aid delivery.
Reconciles large volumes of student data from multiple sources and adjusts Grants Roster Report. Coordinates yearly NSF GRFP info session.
Updates NSF GRFP Administration at UCB guide.
Works with fellows, GSAOs, and Berkeley Regional Services to ensure correct assessment and funding source.
Travel Grant Administration - 10%
Reviews Slate fellowship application data to administer the Graduate Division's Conference Travel Grant program.
Monitors, tracks, and makes awards in Campus Solutions.
Tracks budget and provides analysis of usage and suggestions on how to improve the process.
Provides individual counseling on non-routine, sensitive aid issues.
Exercises professional judgment to authorize changes in financial aid awards.
Fellowship and Block Grant Allocations - 10%
Provides annual Berkeley and Chancellor's Fellowship allocation information to divisional leadership and tracks their departmental allocations.
Monitors and tracks Chancellor's carry forward and other exceptions.
Delivers annual Block Grant memos to programs.
Memos provide yearly allocation amounts as well as Graduate Opportunity Program, Mentored Research Award, and UC Dissertation Year nomination amounts.
Recommends new or changes to policy in areas needing clarification, and supports the Director of Student Funding to identify solutions to existing fellowship program policies without precedent.
Coordinates follow up inquiries when allocations are underused by departments.
Slate Application Development - 10%
Coordinates the design, planning, and implementation of fellowship program application and review process in Slate.
Working with Business System Analyst, designs systems and reports that are responsive to the needs of the department.
Streamlines Slate workflows, create and manage new data fields, and manage departmental applications.
Assist with Funding Offer Letter Template development, implementation, maintenance, and training.
Assist departments with entering admitted student funding packages.
Advertising and Outreach - 5%
Creates awareness of fellowship programs through advertising and outreach.
Works with the Graduate Division Communications Team and utilizes Wordpress to update website information.
Holds information sessions throughout the year.
Innovates additional methods of communication to promote and increase awareness of programs.
Other Duties as Assigned - 5%
Required Qualifications
Interpersonal skills. Multicultural competencies; ability to work with diverse populations.
Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained; sound judgment; ability to draw unbiased conclusions.
Strong written, verbal and presentation skills for influencing and facilitating.
Skilled in navigating organizational complexity.
Skills in analytical, problem-solving, project planning and implementation.
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
Ability to handle multiple constituencies, agendas, engagements and tasks, and to deal productively with ambiguity and conflict.
Ability to focus on priorities, strategies, and vision.
Knowledge of and/or ability to learn University-specific computer application programs.
Education / Training
Bachelor's degree in related area and / or equivalent experience / training. (Required)
Salary &amp; Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation &amp; Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted annual range that the University reasonably expects to pay for this position is $64,260.00 - $87,360.00.
This is an exempt, monthly-paid position.
This is a full-time (40 hours/week) Career position eligible for UC benefits.

Fellowships Program Coordinator (5156C), Graduate Division Ops #89250

Fellowships Program Coordinator (5156C), Graduate Division Ops #89250

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