Female Admin Executive

Key Responsibilities

Administration

• Maintain and update various agreements, documents, forms, and formats as per approved templates.
• Manage attendance records and communicate updates to the concerned authorities promptly.
• Provide administrative support and coordinate effectively with other departments.
• Implement and monitor quality and cost control measures across departments.
• Ensure a clean, organized, and professional office environment.
• Coordinate between Customer Service, Sales Teams, Clients, and Vendors.
• Take initiative and manage daily administrative tasks in the managers absence.
• Maintain and regularly update the SOP manual to ensure standardized procedures.
• Organize and prioritize incoming correspondence, emails, and requests for the reporting manager.
• Track deadlines and ensure timely completion of assigned tasks.
• Conduct phone surveys or inquiries as required.
• Reorder and maintain supplies, ensuring timely replenishment.
• Regularly update mailing lists and phone directories.
• Maintain and monitor inventory of kits, stationery, and office materials.
• Handle flight bookings and travel arrangements efficiently.

Qualifications & Requirements

• Education: Graduate or Diploma in Administration (or equivalent).
• Experience: Minimum 5-6 years of experience in a similar administrative role.
• Technical Skills:
• Proficiency in MS Office (Excel, Word, PowerPoint) and other computer
• applications.

Other Essential Skills:

• Excellent communication and interpersonal skills at all levels.

• Strong organizational and multitasking abilities.

• High attention to detail and accuracy.

• Ability to work effectively within a team environment.

• Self-motivated, responsible, and proactive.

• Gender: Female candidates only