FF & E Manager

• Review project briefs, drawings, specifications, mood boards, and FF&E schedules. Ø Collaborate with Interior Designers, Architects, and Project Managers during design development. Ø Ensure FF&E selections align with project concepts, functionality, budget, and client expectations. Ø Participate in design review meetings and provide technical recommendations. Ø Coordinate approval of samples, mock-ups, and materials with clients and consultants. Ø Develop procurement strategies and procurement schedules. Ø Identify, evaluate, and prequalify suppliers and manufacturers. Ø Request quotations and conduct commercial evaluations. Ø Negotiate pricing, payment terms, warranties, and delivery schedules. Ø Prepare purchase orders and procurement documentation. Ø Maintain strong relationships with local and international suppliers. Ø Prepare FF&E budgets and cost estimates. Ø Monitor procurement costs against approved budgets. Ø Analyze quotations and recommend cost-effective alternatives. Ø Support value engineering initiatives. Ø Report variances and recommend corrective actions. Ø Coordinate FF&E activities with design, procurement, logistics, and site teams. Ø Track manufacturing progress and supplier commitments. Ø Monitor delivery schedules and installation programs. Ø Ensure successful integration of FF&E works with fit-out construction activities. Ø Attend project progress meetings and provide status updates. Ø Ensure all products meet approved specifications and project requirements. Ø Review shop drawings, material submittals, and samples. Ø Conduct factory inspections were required. Ø Verify compliance with applicable codes, standards, and client specifications. Ø Manage quality issues, defects, and corrective actions. Ø Coordinate shipping, customs clearance, warehousing, and deliveries. Ø Monitor site readiness before deliveries. Ø Supervise FF&E installation activities. Ø Ensure proper protection of installed items. Ø Coordinate snagging and rectification works. Ø Maintain FF&E schedules and procurement trackers. Ø Prepare procurement reports and project dashboards. Ø Ensure proper filing of contracts, warranties, manuals, and certificates. Ø Maintain vendor databases and approved supplier lists. Ø Provide regular progress reports for management. Ø Act as the primary point of contact for FF&E matters. Ø Manage client approvals and design signoffs. Ø Coordinate with consultants, contractors, suppliers, and end users. Ø Address client concerns and provide timely resolutions. Ø Support project handover and close-out processes. Ø Recommend approved suppliers and manufacturers. Ø Evaluate supplier performance and vendor selection. Ø Review and approve quotations within delegated authority limits. Ø Negotiate commercial terms with suppliers. Ø Approve material samples and mock-ups in coordination with the design team. Ø Request corrective actions from suppliers and subcontractors. Ø Coordinate delivery and installation schedules. Ø Escalate procurement, quality, and schedule risks to management. Ø Approve FF&E documentation, reports, and progress updates. Ø Recommend value engineering solutions for management approval.

Desired Candidate Profile

• Bachelor’s degree in interior design, Architecture, Project Management, or related field. · 10 years of experience in FF&E management, interior fit-out, hospitality, residential, commercial, luxury projects. · Strong knowledge of furniture manufacturing, materials, finishes, and procurement processes. · Experience with supplier management and international sourcing. · Excellent project management and budget control skills. · Proficiency in AutoCAD, Excel, ERP systems, procurement software, and design documentation. · Strong negotiation, communication, and stakeholder management skills. · Strong experience in Commercial, retail, hospitality, or residential fit-out projects. · Professional Coordination of FF&E with Interior architectural elements, MEP services, Joinery and millwork. · Knowledge of local and international FF&E suppliers and manufacturers. · Strong knowledge of Material Sourcing, Quality standards, Cost benchmarking and compliance requirements. · Knowledge of Reading and interpreting Layout drawings, FF&E schedules, Specifications and BOQs. · Professional Development and management of detailed FF&E schedules. · Experience in Coordination between designers, suppliers, procurement, and site teams. · Ability of Managing FF&E activities from concept through installation. · Evaluating material quality, finishes, workmanship and Ensuring compliance with specifications and standards. · Experience in coordination with Interior Designers, Project managers, Procurement teams, Suppliers and manufacturers and Clients and consultants.