Field Administrator

Job Summary
We are currently seeking a Field Administrator to support our construction operations by managing day-to-day administrative functions at the project site. This role is critical in ensuring accurate documentation, timely reporting, and effective communication between the field, office, clients, and subcontractors.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction environment.

Duties

• Provide on-site administrative support to Superintendents, Foremen, and Project Management
• Daily reports and field logs
• Crew timesheets and labour hours (entered and tracked in Aimsio)
• Equipment, trucking, and subcontractor tickets
• Material tracking and delivery records
• Coordinate communication between field crews, office staff, clients, and subcontractors
• Assist with safety documentation and compliance (orientations, FLHAs, tailgate meetings)
• Support cost tracking, reporting, and administrative tasks as required
• Other administrative duties as assigned to support project execution

Requirements

• Previous experience in field administration or construction administration preferred
• Experience in oil & gas, pipeline, or facility construction preferred
• Experience using Aimsio for time entry, ticket management, or cost tracking preferred
• Proficiency with Google Drive for document storage, organization, and sharing
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Proficient with Microsoft Office (Excel, Word, Outlook, Gmail)
• Ability to work independently in a fast-paced field environment
• Strong written and verbal communication skills

This position offers a dynamic, field-based work environment where strong organizational skills, attention to detail, and effective communication are highly valued. The successful candidate will play a key role in supporting construction operations by maintaining accurate documentation, managing project data through systems such as Aimsio and Google Drive, and ensuring seamless coordination between field teams and office personnel. This role provides the opportunity to contribute directly to project success while developing valuable experience within oil and gas construction operations, supported by a collaborative team and a strong commitment to safety, quality, and operational excellence.

Job Type: Full-time

Work Location: In person